File Clerk Job Description and Skills for Resume

Updated on: March 3, 2024
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File Clerk Position Overview

A file clerk is responsible for the accurate handling and organization of a company’s documents and records. This includes the filing of paper records, managing electronic data, and ensuring that all information is secured and can be retrieved efficiently.

File clerks are an integral part of the administrative team and whether working in healthcare, law, corporate, or any other sector, they help maintain an organized and efficient information management system.

File Clerk Job Description for Resume

  • Organize and manage files, including indexing and filing documents according to the established system.
  • Retrieve files and documents as requested by employees and management.
  • Ensure the confidentiality and security of all files and records.
  • Maintain digital filing systems, including scanning, tagging, and backing up electronic files.
  • Assist in the transition from paper to electronic filing systems as necessary.
  • Perform routine tasks such as photocopying, faxing, and shredding sensitive documents.
  • Ensure that all documents are kept in good condition and repair or replace damaged files.
  • Track materials removed from files to ensure that borrowed files are returned.
  • Help develop or improve records management systems, policies, and procedures.


  • Excellent organizational skills and attention to detail.
  • Strong understanding of filing systems and record-keeping.
  • Proficient in the use of computers and standard office equipment.
  • Familiarity with document scanning and electronic data storage.
  • Ability to handle confidential information with discretion.
  • Capable of multitasking and managing time efficiently.
  • Good communication skills and the ability to work as part of a team.

File Clerk Skills for Resume

1. Documentation Management:

Hands-on experience with creating and maintaining a filing system that ensures quick retrieval and safe storage of important documents.

2. Attention to Detail:

Demonstrated ability to maintain accurate and detailed records, minimizing errors in the filing and documentation process.

3. Confidentiality:

Committed to maintaining strict confidence concerning sensitive and private information.

4. Multitasking:

Proven ability to handle multiple tasks simultaneously while maintaining a high level of organization.

5. Computer Proficiency:

Skilled in the use of various computer applications including database management, spreadsheets, and word processing.

6. Time Management:

Able to prioritize responsibilities to meet deadlines and efficiently manage personal time.

7. Communication:

Strong verbal and written communication skills enabling effective interaction with colleagues and management.

8. Problem-Solving:

Capability to resolve minor issues in the filing system or when managing records without constant supervision.


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