A legal file clerk has a critical job in a law firm.
He or she is explicitly hired to handle administrative and clerical tasks associated with the office, and with different cases.
As a legal file clerk, your main work will be to communicate with clients and witnesses, assist with drafting and reviewing legal documents, monitoring case workflow, and compiling files and reports electronically, and in person.
In order to be eligible for this position, one must be organized and resourceful, as well as possess some knowledge of the work of lawyers.
Typically, a high school diploma or a GED equivalent is sufficient to work as a legal file clerk.
However, if you have a degree in law, starting off your career as a legal file clerk will help you immensely in your work.
Working as a legal file clerk is challenging in the sense that there is a lot that one has to handle. Multitasking is a virtue here.
When applying for a job as on, you must first ensure that you are aware of all that the work entails. Here is a list:
Legal File Clerk Job Description and Duties
• Greet clients as they arrive at the office, and inquire into their purpose of visit.
• Assign a legal secretary in order to ensure that appropriate information is derived.
• Perform research work regarding cases and precedents.
• Collect and organize information obtained from research.
• Organize law manuals, and ensure that they are properly maintained in libraries.
• Check files in order to ensure that they are complete and accurate.
• Create and implement manual and electronic filing systems.
• Determine missing documents in each case file, and inform corresponding attorneys.
• Quickly and accurately retrieve information from different filing systems upon request.
• Deliver requested files to attorneys or legal secretaries.
• Maintain digital/electronic and manual filing systems properly.
• Make necessary updates to records and data by ensuring the new information is added.
• Regularly check that all documents are as they should be, and make any required changes.
• Prepare legal correspondence upon provided instructions.
• Take and record the necessary information to create internal and external correspondence.
• Create photocopies and reproductions of records and files.
• Ensure that case files are timely delivered to courthouses and other law firms.
• Maintain and update databases.
• Open new case files, and file new or additional documentation.
• Receive and sort mail, ensuring that it is delivered to the right recipients within the office.