Executive Assistant Resume: 2 Samples, Job Description & Skills

Updated on: March 9, 2023
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An Executive Assistant resume can help you stand out from others and get you the job.

The following 2 resume examples will help you write a great resume.

Executive Assistant Resume Sample 1
Experience: 10+ Years

Sarah Chris
San Antonio, TX
(000) 323-3232


• 10+ years of solid track record in providing administrative assistance to executive units.
• Implemented a unique filing system, decreasing file retrieval problems by 70%.
• Introduced the concept of call screening, reducing problems associated with marketing calls.
• Devised an electronic records system, decreasing paper costs by $500 per month.
• Trained 20 clerks as part of their induction.
• Effectively managed information flow, and office processes.

Files Maintenance | Calendar Management
Expense Handling | Correspondence
Call Screening | Records Management
Call Routing | Spreadsheets Preparation
Vendor Relations | Mail Sorting 


Executive Assistance
Pear VC, San Antonio, TX
2014 – Present
• Check records in order to ensure accuracy.
• File record according to provided instructions.
• Produce information by performing duties such as transcribing, editing, and copying.
• Maintain executives’ calendars by creating appointments.
• Follow-up appointments and set up meetings.
• Act as a point of contact for information and queries.
• Screen telephone calls in order to ensure that the right calls reach executives.
• Check daily expenses in order to ensure that they remain within the budget.
• Create correspondence such as memos, and letters.
• Take and record minutes of the meeting.
• Direct telephone calls to the right recipients.
• Organize office filing systems.

Executive Assistant
Entertainment Group, San Antonio, TX
2011 – 2014
• Answered and directed telephone calls to the right recipients.
• Received mail, and distributed it to different departments.
• Took and recorded dictation for minutes, memos, and letters.
• Planned and booked travel for executives.
• Arranged for accommodation.
• Assisted in performing research for different departments.
• Scheduled appointments while performing follow-up duties.
• Filed records and paperwork.

High School Diploma
San Antonio High School, San Antonio, TX

Executive Assistant Resume Sample 2
Experience: 3+ Years

Los Angeles, CA
(000) 564-9080
[email protected]

Bringing strong communication, coordination, and administrative abilities to improve the efficiency of the office.

Flexible and proactive administrative professional with over 4 years of progressively responsible experience in supporting mid-level and senior executives. Recognized for working well under extreme pressure and taking initiative when necessary. Strong commitment to performing administrative and secretarial work. Aptitude to learn new things quickly.


  • Office Management
  • Correspondence writing and distribution
  • Travel and meetings coordination
  • Confidential information handling
  • Diary and time management
  • Email and calendar management
  • Company expenses management


Executive Assistant
John Fraser Inc., Los Angeles, CA
May 2019–Present
• Trained 10 clerks on new policies and SOPs, increasing efficiency by 20%.
• Established new administrative procedures, reducing expenses by $4000 per year.
• Restructure the system of reports and correspondence proofreading.
• Develop a policy manual with help of operations and the HR Department.
• Prepare written reports, and letters, and make travel arrangements.
• Maintain records, confidential files, and specific reports.
• Schedule meetings and maintain calendars.

Administrative Assistant
Nationwide Company, San Diego, CA
Sep 2015 – May 2019
• Ensured the flawless execution of the events.
• Prepared visual presentation materials for executive-level meetings using PowerPoint and Flash.
• Rewarded for resolving problems in the maintenance of confidentiality of sensitive information.
• Conserved manager’s time by assuming administrative details.
• Coordinated a system for managing office routine work.
• Expedited handling of personal correspondence and phone calls.

Associate’s Degree in Office Administration
Mount Royal Business College, San Francisco, CA

• MS Office: Word, PowerPoint, Outlook, and Excel
• Sharepoint
• Lync

Executive Assistant Job Description Page Image

Executive Assistant Job Description for Resume

The following job description statements will help you build the EXPERIENCE section of your resume.

  • Organize schedules for executives, directors, and CEOs.
  • Manage all travel details and logistics.
  • Liaise with board members to schedule meetings and prepare materials.
  • Perform clerical tasks such as answering telephone calls and filing records.
  • Research information and draft letters and documents.
  • Greet guests and visitors and provide preliminary information.
  • Collect and analyze data to create appropriate reports.
  • Assist executives in preparing and delivering presentations.
  • Arrange staff meetings on behalf of the executive.
  • Manage the activities of staff and volunteers.
  • Provide personal assistant services to executives.
  • Handle photocopying and faxing activities.
  • Prepare meeting and seminar agendas, and record minutes of the meeting.
  • Follow up on contacts and new business ideas.
  • Provide regular updates on market trends and government policies.
  • Assist in developing and maintaining structures for corporate communication.
  • Monitor tasks delegated by executives and ensure that all projects come to fruition.
  • Ensure that the inventory of office supplies is maintained efficiently.
  • Anticipate needed supplies and evaluate newly purchased office equipment.
  • Verify receipts of supplies and ensure that all payments are made promptly.
  • Undertake supervision and appraisal activities.
  • Filter, process, and distribute incoming mail.
  • Perform backup operations to secure information.
  • Act as the first point of contact by representing the company in a positive manner
  • Provide customers and visitors with information on the company’s services
  • Assist in interviewing and training of junior staff
  • Prepare event briefing materials for executives
  • Coordinate attendance of participants
  • Manage office budgets and prepare budget addition requests
  • Process expenses and generate and manage correspondence
  • Screen telephones and direct calls to appropriate staff members
  • Act as liaison between departments to facilitate communication at the executive level
  • Schedule and organize departmental project activities
  • Provide project support by managing research activities
  • Analyze important data and create reports for the benefit of executives’ review
  • Maintain inventory of office supplies and equipment
  • Expedite procurement of office supplies
  • Prepare periodic staff movement sheets
  • Create and deliver presentations to facilitate staff inductions
  • Update executives on the status of important corporate clients

Executive Assistant Skills for Resume

The skills section plays a significant role in the formation of an executive assistant resume because this job is based on the skills of an individual.

Here are skills you can use in the executive assistant resume.

1. Technical
  • Using facsimile machines, scanners, and photocopiers
  • Finance software including SAGE Peachtree and Intuit Quick Books
  • Word processing software: MS Office suite and quick press
2. Administrative
  • Office organization, record keeping, and bookkeeping
  • Digital cataloging
  • Storing data electronically, and arranging it effectively so as to retrieve it instantly when required
  • Making travel and hotel arrangements for clients
  • Shift appointments when needed and timely inform the respective parties regarding the change
3. Clerical
  • Filling out forms and helping clients with the same
  • Office inventory keeping and management
  • Flawless typing with minimum errors
  • Writing correspondence including business letters as per instruction
  • Handling daily correspondence via email and manual post
  • Scheduling
4. Interpersonal
  • Clear communication
  • Presentation
  • PR etiquette
  • Customer Service
  • Public dealing
5. Coordination
  • Liaising between executives and employees
  • Coordinating with all concerned parties and arranging conferences
  • Organizing joint ventures that require extensive preliminary sharing of ideas among both parties
6. Time Management
  • Prioritizing tasks and managing them in an orderly manner
  • Assigning time frames to pending tasks and following up on the time targets successfully
  • Pre-planning of events and precautionary event management
  • Maintaining the executive’s calendar and issuing appointments as per availability and instructions
7. Analytical
  • Problem-solving
  • Information Ordering
  • Conducting sequential tasks successfully
  • Researching a topic and producing relevant reports for review by the executive
  • Critical thinking

Final Thought

A well-crafted resume for the Executive Assistant position makes it obvious to the prospective employer that you are perfectly qualified.

Because employers look for secretarial and office management skills in a potential candidate. Therefore, your resume should contain information about these and other relevant traits.

Recommended: Entry Level Executive Assistant Resume Sample

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