A strong office manager resume shows how many people you support and the results you deliver in budget, vendor savings, payroll and smooth daily operations. Companies hire office managers who keep everything running on time, and your numbers prove it.
Below are 4 office manager resume samples for managers with experience, followed by a free builder with a starting point for each. Make your own, then print it or copy it.
AdvertisementAll names, employers and numbers are fictional examples. Replace them with your own true information. If you are just starting out in office work, use a resume written for first-time applicants instead.
4 Office Manager Resume Samples
Quick jump: Office managerMedical office managerSmall business office managerSenior office managerFree office manager resume builder
Office Manager Resume Sample
Austin, TX | (555) 010-8801 | jennifer.collins@email.com
SUMMARY
Office manager with 13 years of experience running daily operations for offices of 25 to 60 employees. Cut supply and vendor costs by 18% and kept every payroll and invoice on time. Ready to bring organized, dependable office leadership to your team and your leaders.
SELECTED ACHIEVEMENTS
• Cut annual office supply and vendor costs by 18%, about $22,000
• Delivered payroll for 55 employees on time for 6 straight years
• Moved a 55-person office to a new location with no more than 1 day of downtime
EXPERIENCE
Office Manager, Lakeshore Engineering Group, Austin, TX | 2019 to Present
• Supervise 4 administrative staff and support 55 employees
• Manage an office budget of $310,000 and report on it each month
• Process about 120 vendor invoices a month with 99% on-time payment
• Prepare payroll reports for 55 employees every two weeks
• Plan about 15 meetings and events a quarter and manage the shared calendars
Assistant Office Manager, Capitol City Legal Supplies, Austin, TX | 2013 to 2019
• Supported an office of 30 employees and 3 managers
• Ordered supplies and equipment, which cut stockouts to 1 a quarter
• Tracked travel and expense reports for 20 employees
• Trained 8 new hires on systems and office procedures
• Kept personnel and vendor records complete for 100% of files
EDUCATION
Bachelor of Business Administration | 2012
CERTIFICATIONS
Certified Administrative Professional (CAP) | 2020
Bookkeeping Certificate | 2018
First Aid and CPR | 2025
SKILLS
Staff supervision | Scheduling and calendars | Budget tracking | Vendor management | Office software | Records management
Medical Office Manager Resume Sample
Columbus, OH | (555) 010-8817 | andrew.phillips@email.com
SUMMARY
Medical office manager with 10 years of experience running busy clinics of 15 to 25 staff. Cut patient wait times by 36% and raised collections by 12% with clear front desk and billing routines. Ready to bring smooth operations and kind patient service to your practice.
SELECTED ACHIEVEMENTS
• Cut average patient wait time from 22 minutes to 14 minutes
• Raised monthly collections by 12% with a billing follow-up routine
• Passed 3 of 3 compliance reviews with no major findings
EXPERIENCE
Medical Office Manager, Riverside Family Practice, Columbus, OH | 2020 to Present
• Supervise 18 front desk, billing and medical assistant staff
• Schedule about 120 patient visits a day across 4 providers
• Oversee billing and collections of about $210,000 a month
• Train 100% of staff on patient privacy rules each year
• Order supplies and manage 12 vendor accounts, which cut costs by 10%
Front Desk Supervisor, Greenfield Pediatrics, Columbus, OH | 2016 to 2020
• Supervised 6 front desk staff
• Checked in about 70 patients a day with 98% accurate insurance information
• Cut no-shows by 20% with reminder calls
• Kept patient files complete for 100% of visits
• Trained 10 new hires on scheduling and check-in
EDUCATION
Associate Degree in Medical Office Administration | 2015
CERTIFICATIONS
Medical Office Administration Certificate | 2016
Certified Administrative Professional (CAP) | 2021
First Aid and CPR | 2025
SKILLS
Staff supervision | Scheduling and calendars | Accounts payable | Office software | Records management | Customer service
Small Business Office Manager Resume Sample
Boise, ID | (555) 010-8829 | lisa.morrison@email.com
SUMMARY
Office manager with 8 years of experience running the front and back office of small businesses of 10 to 30 employees. Keeps books, schedules and vendors on track and saves the owner about 10 hours a week. Ready to bring dependable, hands-on office support to your business and your team.
SELECTED ACHIEVEMENTS
• Saved the owner about 10 hours a week by taking over scheduling, invoicing and vendor calls
• Cut late customer payments from 18% to 7% with a reminder routine
• Moved the office to cloud-based files and cut document search time by about 50%
EXPERIENCE
Office Manager, Summit Home Services, Boise, ID | 2021 to Present
• Run daily office operations for 25 employees and 3 crews
• Send about 80 customer invoices a month and follow up on late payments
• Handle payroll data for 25 employees every two weeks
• Schedule about 40 customer jobs a week
• Order supplies and manage 15 vendors, which cut costs by 9%
Administrative Coordinator, Treasure Valley Insurance Agency, Boise, ID | 2018 to 2021
• Supported 12 employees and the owner
• Answered about 60 calls and emails a day
• Prepared about 30 client files a month with 99% accuracy
• Managed calendars for 4 agents
• Trained 3 new hires on the phone system and filing
EDUCATION
Associate Degree in Business Administration | 2017
CERTIFICATIONS
Bookkeeping Certificate | 2019
Certified Administrative Professional (CAP) | 2022
First Aid and CPR | 2025
SKILLS
Scheduling and calendars | Budget tracking | Accounts payable | Payroll support | Vendor management | Office software
Senior Office Manager Resume Sample
DANIEL BROOKS
Chicago, IL | (555) 010-8841 | daniel.brooks@email.com
SUMMARY
Senior office manager with 16 years of experience leading administrative operations for firms of up to 150 employees. Leads a team of 6 and keeps a $650,000 office budget within 2% of plan. Ready to bring steady leadership and efficient office operations to your leaders and your employees.
SELECTED ACHIEVEMENTS
• Kept a $650,000 office budget within 2% of plan for 5 straight years
• Cut office lease and vendor costs by $48,000 a year in contract talks
• Led the move of 120 employees across 2 floors with no lost workdays
EXPERIENCE
Senior Office Manager, Lakefront Financial Partners, Chicago, IL | 2018 to Present
• Lead 6 administrative staff supporting 120 employees on 2 floors
• Manage a $650,000 office budget and report to the partners each quarter
• Negotiate and manage 25 vendor contracts, including lease and equipment
• Plan and run about 30 meetings and events a year
• Hire, train and review the performance of 100% of administrative staff
Office Manager, Michigan Avenue Consulting, Chicago, IL | 2010 to 2018
• Ran daily operations for an office of 60 employees
• Supervised 3 administrative staff
• Cut supply costs by 15% by switching vendors
• Rolled out a new filing and scheduling system for 100% of departments
• Prepared monthly expense reports with 99% accuracy
EDUCATION
Bachelor of Arts in Business Administration | 2009
CERTIFICATIONS
Certified Administrative Professional (CAP) | 2019
Project Management Course | 2021
First Aid and CPR | 2025
SKILLS
Staff supervision | Budget tracking | Vendor management | Office software | Hiring and onboarding | Process improvement
Free Office Manager Resume Builder
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Replace the sample name, dates, numbers and employer details with your own true information. Use a city and state only, and a professional email address. Use only numbers you can show from your own records.
JENNIFER COLLINS
Austin, TX | (555) 010-8801 | jennifer.collins@email.com
Summary
Office manager with 13 years of experience running daily operations for offices of 25 to 60 employees. Cut supply and vendor costs by 18% and kept every payroll and invoice on time. Ready to bring organized, dependable office leadership to your team and your leaders.
Selected Achievements
- Cut annual office supply and vendor costs by 18%, about $22,000
- Delivered payroll for 55 employees on time for 6 straight years
- Moved a 55-person office to a new location with no more than 1 day of downtime
Experience
Office Manager, Lakeshore Engineering Group, Austin, TX | 2019 to Present
- Supervise 4 administrative staff and support 55 employees
- Manage an office budget of $310,000 and report on it each month
- Process about 120 vendor invoices a month with 99% on-time payment
- Prepare payroll reports for 55 employees every two weeks
- Plan about 15 meetings and events a quarter and manage the shared calendars
Assistant Office Manager, Capitol City Legal Supplies, Austin, TX | 2013 to 2019
- Supported an office of 30 employees and 3 managers
- Ordered supplies and equipment, which cut stockouts to 1 a quarter
- Tracked travel and expense reports for 20 employees
- Trained 8 new hires on systems and office procedures
- Kept personnel and vendor records complete for 100% of files
Education
Bachelor of Business Administration | 2012
Certifications
- Certified Administrative Professional (CAP) | 2020
- Bookkeeping Certificate | 2018
- First Aid and CPR | 2025
Skills
- Staff supervision
- Scheduling and calendars
- Budget tracking
- Accounts payable
- Payroll support
- Vendor management
- Office software
- Records management
- Supply ordering
- Hiring and onboarding
- Process improvement
- Customer service
ANDREW PHILLIPS
Columbus, OH | (555) 010-8817 | andrew.phillips@email.com
Summary
Medical office manager with 10 years of experience running busy clinics of 15 to 25 staff. Cut patient wait times by 36% and raised collections by 12% with clear front desk and billing routines. Ready to bring smooth operations and kind patient service to your practice.
Selected Achievements
- Cut average patient wait time from 22 minutes to 14 minutes
- Raised monthly collections by 12% with a billing follow-up routine
- Passed 3 of 3 compliance reviews with no major findings
Experience
Medical Office Manager, Riverside Family Practice, Columbus, OH | 2020 to Present
- Supervise 18 front desk, billing and medical assistant staff
- Schedule about 120 patient visits a day across 4 providers
- Oversee billing and collections of about $210,000 a month
- Train 100% of staff on patient privacy rules each year
- Order supplies and manage 12 vendor accounts, which cut costs by 10%
Front Desk Supervisor, Greenfield Pediatrics, Columbus, OH | 2016 to 2020
- Supervised 6 front desk staff
- Checked in about 70 patients a day with 98% accurate insurance information
- Cut no-shows by 20% with reminder calls
- Kept patient files complete for 100% of visits
- Trained 10 new hires on scheduling and check-in
Education
Associate Degree in Medical Office Administration | 2015
Certifications
- Medical Office Administration Certificate | 2016
- Certified Administrative Professional (CAP) | 2021
- First Aid and CPR | 2025
Skills
- Staff supervision
- Scheduling and calendars
- Budget tracking
- Accounts payable
- Payroll support
- Vendor management
- Office software
- Records management
- Supply ordering
- Hiring and onboarding
- Process improvement
- Customer service
LISA MORRISON
Boise, ID | (555) 010-8829 | lisa.morrison@email.com
Summary
Office manager with 8 years of experience running the front and back office of small businesses of 10 to 30 employees. Keeps books, schedules and vendors on track and saves the owner about 10 hours a week. Ready to bring dependable, hands-on office support to your business and your team.
Selected Achievements
- Saved the owner about 10 hours a week by taking over scheduling, invoicing and vendor calls
- Cut late customer payments from 18% to 7% with a reminder routine
- Moved the office to cloud-based files and cut document search time by about 50%
Experience
Office Manager, Summit Home Services, Boise, ID | 2021 to Present
- Run daily office operations for 25 employees and 3 crews
- Send about 80 customer invoices a month and follow up on late payments
- Handle payroll data for 25 employees every two weeks
- Schedule about 40 customer jobs a week
- Order supplies and manage 15 vendors, which cut costs by 9%
Administrative Coordinator, Treasure Valley Insurance Agency, Boise, ID | 2018 to 2021
- Supported 12 employees and the owner
- Answered about 60 calls and emails a day
- Prepared about 30 client files a month with 99% accuracy
- Managed calendars for 4 agents
- Trained 3 new hires on the phone system and filing
Education
Associate Degree in Business Administration | 2017
Certifications
- Bookkeeping Certificate | 2019
- Certified Administrative Professional (CAP) | 2022
- First Aid and CPR | 2025
Skills
- Staff supervision
- Scheduling and calendars
- Budget tracking
- Accounts payable
- Payroll support
- Vendor management
- Office software
- Records management
- Supply ordering
- Hiring and onboarding
- Process improvement
- Customer service
DANIEL BROOKS
Chicago, IL | (555) 010-8841 | daniel.brooks@email.com
Summary
Senior office manager with 16 years of experience leading administrative operations for firms of up to 150 employees. Leads a team of 6 and keeps a $650,000 office budget within 2% of plan. Ready to bring steady leadership and efficient office operations to your leaders and your employees.
Selected Achievements
- Kept a $650,000 office budget within 2% of plan for 5 straight years
- Cut office lease and vendor costs by $48,000 a year in contract talks
- Led the move of 120 employees across 2 floors with no lost workdays
Experience
Senior Office Manager, Lakefront Financial Partners, Chicago, IL | 2018 to Present
- Lead 6 administrative staff supporting 120 employees on 2 floors
- Manage a $650,000 office budget and report to the partners each quarter
- Negotiate and manage 25 vendor contracts, including lease and equipment
- Plan and run about 30 meetings and events a year
- Hire, train and review the performance of 100% of administrative staff
Office Manager, Michigan Avenue Consulting, Chicago, IL | 2010 to 2018
- Ran daily operations for an office of 60 employees
- Supervised 3 administrative staff
- Cut supply costs by 15% by switching vendors
- Rolled out a new filing and scheduling system for 100% of departments
- Prepared monthly expense reports with 99% accuracy
Education
Bachelor of Arts in Business Administration | 2009
Certifications
- Certified Administrative Professional (CAP) | 2019
- Project Management Course | 2021
- First Aid and CPR | 2025
Skills
- Staff supervision
- Scheduling and calendars
- Budget tracking
- Accounts payable
- Payroll support
- Vendor management
- Office software
- Records management
- Supply ordering
- Hiring and onboarding
- Process improvement
- Customer service
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Which Starting Point Fits You?
| Your situation | Builder starting point | What to highlight |
|---|---|---|
| Running a general business office | Office manager | Employees supported, budget, vendor savings and on-time payroll |
| Running a clinic or practice office | Medical office manager | Patient wait time, collections, compliance and staff trained |
| Running a small business office | Small business office manager | Hours saved, invoices, payments and vendors |
| Leading a large office and its team | Senior office manager | Budget, contracts, team size and moves |
How to Write an Office Manager Resume
| Section | What to put in it |
|---|---|
| Summary | Years of experience, employees supported, one result and what you offer the company and its team |
| Selected Achievements | 3 bullets with your biggest results, such as savings, on-time payroll and smooth moves |
| Experience | 2 jobs with 5 bullets each, every bullet with a number |
| Education | Degree or diploma and the year |
| Certifications | CAP, bookkeeping or First Aid and CPR, only if you hold them |
| Skills | 6 to 8 skills that match the posting |
- Start with a short summary. Name your years of experience, employees supported and one result, then say what you offer the company.
- Add proof. Add 3 selected achievements and your last 2 jobs.
- Use five bullets with numbers. Count employees, budget, invoices, savings and events.
- List your education and certifications. Add only what you hold, with the year.
- Match the posting. Use the same skill words where they are true.
- Keep it to one page. Cut anything that does not help you get the job.
Proof to Use From Your Own Work
| Where it comes from | Number to use |
|---|---|
| Scale | Employees supported, staff supervised and locations covered |
| Money | Budget managed, savings and vendor costs cut |
| Accuracy | Invoices processed, payroll on time and records kept complete |
| Planning | Meetings, events and calendars managed |
| Change | Office moves, new systems and downtime |
| People | Hires trained and performance reviews completed |
Office Manager Job Facts From the BLS
The BLS does not list office managers separately, so the table below uses administrative services and facilities managers, the closest category. The BLS says these managers supervise staff, set goals and deadlines, recommend policy changes, and monitor facilities for safety and upkeep, and that in small organizations administrative services managers may be called business office managers. It lists analytical, communication, attention to detail and leadership skills as important qualities. These are national figures, and pay varies by company, city and duties.
| Fact (BLS, administrative services and facilities managers) | Detail |
|---|---|
| Median pay (May 2025) | $110,500 a year ($53.13 an hour); $114,130 for administrative services managers |
| Typical entry-level education | Bachelor’s degree, often in business; some enter with a high school diploma |
| Related work experience | Less than 5 years |
| On-the-job training | None |
| Job outlook, 2025 to 2035 | 5% growth, about 22,000 new jobs |
| Employment (2025) | About 444,800 jobs |
| Openings | About 36,100 a year, on average |
Mistakes to Avoid
- Listing duties only. Add numbers and results where you can.
- Repeating the same duty in every job. Show growth in what you lead and what you achieved.
- Mixing past and present tense. Use present tense for your current job and past tense for earlier jobs.
- Using placeholder contact details. Add a working phone number and a professional email.
- Making up results. Use only numbers you can show from records.
- Typos. Read it twice and ask a friend to read it.
Resume Checklist
Tick each item as you finish. You are ready to apply when the counter reaches 10.
Frequently Asked Questions
What should an office manager resume include?
A short summary, three selected achievements, your last two jobs with numbers, education, the certifications you hold and six to eight skills. Keep it to one page, and show employees supported, budget managed, cost savings and on-time results.
How much experience do I need to be an office manager?
The U.S. Bureau of Labor Statistics (BLS) lists less than 5 years of related experience for administrative services and facilities managers, the closest category, and a bachelor’s degree as typical, though some people enter with a high school diploma. Many office managers move up from administrative assistant or coordinator roles.
What skills should an office manager list?
Staff supervision, scheduling, budget tracking, accounts payable, vendor management, office software and records management. The BLS lists analytical, communication, attention to detail and leadership skills as important qualities for administrative services managers.
What numbers can I use on an office manager resume?
Employees supported, staff supervised, budget managed, invoices processed, cost savings, on-time payroll, meetings planned and downtime during moves. Use only numbers you can back up with records.
How much do office managers earn?
The BLS does not list office managers separately. For administrative services and facilities managers it reports a May 2025 median of $110,500 a year ($53.13 an hour), with $114,130 for administrative services managers. Pay for an office manager varies with company size, city and duties, and is often lower in small offices.
What is the job outlook?
The BLS projects 5% growth for administrative services and facilities managers from 2025 to 2035, about 22,000 new jobs, with about 36,100 openings a year on average once retirements and job changes are counted.
Is an office manager the same as an administrative services manager?
They overlap. The BLS says that in small organizations, administrative services managers may be called business office managers. Titles vary, so match the words in the job posting.
Which certifications should an office manager list?
Only the ones you hold, such as the Certified Administrative Professional (CAP), a bookkeeping certificate, a medical office administration certificate or First Aid and CPR. Add the year you earned each.
Should I write an objective or a summary?
Write a short summary that shows what you offer the company and its team, such as years, employees supported and one result. Skip objectives that talk about what you want, because employers hire for what you can give.
How long should an office manager resume be?
One page. Use three achievements and two jobs, and put the strongest numbers first.
Conclusion
A good office manager resume is short, specific and full of real numbers. Pick the sample that fits you, add your own proof and use the builder above to write yours today.
Related Reading
- Office manager cover letter sample
- Medical office manager job description sample
- Front office manager cover letter sample
- Sample reference letter for an office manager
Sources: U.S. Bureau of Labor Statistics, Occupational Outlook Handbook: Administrative Services and Facilities Managers (May 2025 pay, 2025 jobs and 2025 to 2035 projections). The sample resumes, names and employers are fictional.