Inventory clerks dominate every industry one can think of. The need for inventory control is evident across all industries and inventory clerks are hired primarily to manage inventory so that the rest of the operations of the company can be managed smoothly. Inventory clerks work directly under the supervision of accounting managers and perform ordering, inventory and forecasting (of inventories) duties.
To be eligible for an inventory clerk’s position, it is important to have some experience in handling inventory management, accounts payable and inventory tracking activities. Where inventory was initially only a small part of an organization, systems can go awry if an inventory system has not been set properly. For instance, a retail store runs on inventory to provide customers with information on available stock. Without an inventory clerk working in the background, a sales representative may end up providing customers with incorrect product availability information.
It is the job of inventory clerks to monitor and maintain inventory levels and process purchasing orders. They also receive products and check if the right order has been received or dispatched. Another part of their work includes stocking and restocking of received goods. Some of the more important duties of an inventory clerk include:
• Review requisition orders to gauge accuracy of materials and equipment information.
• Obtain price information from vendors or catalogues and verify them by contacting suppliers.
• Calculate order costs and forward invoices to appropriate departments.
• Maintain inventory levels and sound alerts on low inventories.
• Perform physical count of inventory and perform reconciliation with actual available stock.
• Contact suppliers and vendors to order supplies and equipment and coordinate delivery.
• Receive ordered supplies and check them to see if they correspond with purchasing orders.
• Monitor the movement of supplies, goods and equipment between departments.
• Operate both manual and computerized inventory systems to punch in values of goods and equipment.
• Prepare requisition orders for the replenishment of stock.
• Maintain stock rotation and ensure disposing off of any outdated or expired stock.
• Update inventory records with new information on a constant basis.
• Investigate inventory errors and perform corrective measures.
• Detect stock shortage by maintaining accurate inventory.
• Identify and distribute stock to appropriate locations within and out of the company premises.
• Coordinate inventory management efforts with purchasing and warehouse departments.
• Create and maintain inventory management records on a consistent basis.
• Facilitate outstanding payments for ordered and delivered stock.
• Inform manager when need for inventory review arises and suggest surveys of stock.
• Assist customers in locating their packages and handle any exchanges that may need to be made.