Sample Job Offer Letter for Administrative Assistant

Updated: June 12, 2023

Companies make it a point to send job offer letters to new administrative assistants in a bid to seal the deal.

While many organizations deem it alright to verbally inform new employees when they need to join, it is best to give them an offer letter, making the process more professional.

An administrative assistant job offer letter details information such as which position an individual is being hired for, and details of job description and remuneration.

These two may also be part of the employment agreement or contract that you sign on your first day at work, but mostly, a job offer letter covers these bases effectively.

If you have been given the task of writing a job offer letter (and you haven’t written one before) for a new employee, you may want to keep on reading.

Related: Administrative Assistant Resume Sample

Once you know all, there is to know about what terms and conditions the new employee is being hired on, you will not have any issues writing a job offer letter. 

When you have detailed all the critical things in the letter, welcome the new employee with fervor and enthusiasm.

Here is a sample job offer letter for you to refer to:

Sample Job Offer Letter for Administrative Assistant Position

Kimberly Walsh
HR Manager
Irwin Company Ltd.
470 Georgina Road
Easton, PA 19383

June 12, 2023

Mr. David Hoffman
336 Coal Street
Easton, PA 73601

Dear Mr. Hoffman:

Irwin Company Ltd. is pleased to formally offer you the position of Administrative Assistant at our new office in Easton. As discussed, you will be responsible for handling the administrative support functions of this particular office. Please note that specific duties are detailed in the job description document enclosed with this letter.

As an administrative assistant, you will be directly reporting to the branch manager. You will be required to report to work 5 days a week (Monday to Friday) and your working hours will be 9 AM to 5 PM.

Your compensation package includes an annual salary of $48,598, which will be paid into your account bi-weekly. You are also entitled to the company’s employee benefit plan, which will provide you with access to sick leaves, vacation time, and bonuses – all these are also detailed in the enclosure.

Please signify your acceptance of the terms and conditions provided in this letter and its enclosures, by signing and dating this document, and returning it to us on an immediate basis.

You may retain a copy of this letter (also enclosed) for your reference. We look forward to having you join Team Irwin from July 1, 2023. If you require any further information or have concerns, you can reach me at (000) 457-5241.


(Sign Here)
Kimberly Walsh
HR Manager
Irwin Company Ltd.
470 Georgina Road
Easton, PA 19383

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