Administrative Assistant Job Description and Duties for Resume

Updated on: August 12, 2020
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Job Description

Administrative assistants have a lot on their plate where office work is concerned. They may work in the corporate sectors, government agencies, legal offices, clinics, hospitals, universities, and schools. They are everywhere because the need for them is evident in all kinds of settings.

What does an administrative assistant do in a typical workday? A lot – to be honest! 

They provide both administrative support to offices so that all operations within are run efficiently. It may include scheduling appointments, planning and executing conferences, taking minutes of meetings, and maintaining daily accounting.

The essence of an administrative assistant’s job is to assist the executives in everyday tasks.

Another critical part of an administrative assistant’s job is to perform research work. It is especially true in legal offices where casework is involved.

Additionally, they receive visitors and provide information, prepare correspondences, route mail, arrange conference calls, and train clerical staff.

Since the worklist of this position is quite endless, administrative assistants are sometimes required to work actively to manage account procedures – running spreadsheets, budgeting, and managing expenses is an integral part of their job on a higher level.

If you are thinking of applying as an administrative assistant, you need to put the relevant job description statements on your resume. For your assistance, here are some sample statements for the employment section of your resume.

Job Duties for Administrative Assistant Resume

  • Greet clients and guests and decide whether they should be given the right of entry to meet specific individuals
  • Organize and provide documents, reports, and information to department and external clients in a useful and well-organized manner
  • Create and maintain files while anticipating the office’s filing and record management need
  • Schedule travel, coordinate with the travel agency to obtain the best possible trip and prepare travel expense reports accordingly
  • Plan and arrange meetings and conference calls
  • Attend meetings, take and record minutes of meetings and distribute the same as instructed
  • Order office supplies and equipment,  and initiate purchase requisitions
  • Ensure that office equipment is in running smoothly and arrange for equipment repairs and maintenance
  • Arrange for payments of contractors and vendors by liaising with accounting departments
  • Schedule meetings and prepare appropriate agendas for meetings and conferences
  • Maintain office files and folders
  • Open, sort and distribute incoming mail 
  • Organize outgoing mail and emails
  • Create weekly schedules for employees
  • Answer and screen telephone calls
  • Train and supervise casual and clerical staff
  • Process client orders, invoices, and payments
  • Perform basic bookkeeping activities
  • Create and maintain database records
  • Manage front office operations
  • Liaise with local authorities and vendors
  • Manage and organize calendars
  • Maintain inventory of office supplies and ensure that supplies are ordered on time
  • Ensure the confidentiality of both verbal and written information
  • Handle regulatory issues and conflicts as per the company’s policies

Related: Administrative Assistant Cover Letter Samples





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