Administrative Assistant Resume Sample & Guide

Updated on: December 19, 2023
Administrative Assistant Resume Page Image

As an administrative assistant, your role is crucial in ensuring the smooth functioning of operations within an organization. Employers are seeking candidates who possess excellent organizational and problem-solving skills, effective communication abilities, and the ability to manage multiple tasks efficiently.

On this page, we will provide you with a carefully curated sample and step-by-step instructions to help you craft a compelling resume that highlights your skills, qualifications, and achievements as an administrative assistant.

Throughout this guide, we will walk you through each section of the resume, offering valuable tips and insights. From crafting a professional header and a captivating summary statement to showcasing your work experience, education, skills, certifications, and achievements, we will provide you with the tools and knowledge you need to create a resume that attracts attention and stands out from the competition.

We will also guide you on how to customize your resume for each application, ensuring that you highlight the most relevant skills and experiences based on the job description provided by the employer.

Remember, a well-crafted administrative assistant resume not only showcases your qualifications but also reflects your commitment to delivering exceptional support and contributing to the overall success of the organization.

Let’s dive into the details and create a resume that opens doors to exciting opportunities in the job market.

Administrative Assistant Resume Sample

Lorna Hollan
(000) 251-2588
lornaholl@email. com
Aldrich, MO

“Results-Driven Administrative Assistant with Proficient Organizational and Problem-Solving Skills”

Detail-oriented Administrative Assistant with 5 years of experience supporting executive teams. Highly organized with excellent communication and time management skills. Proficient in calendar management, meeting coordination, and office administration. Strong ability to multitask and prioritize tasks effectively. Seeking a challenging role to leverage my skills and contribute to the success of a dynamic organization.


  1. Implemented effective time management strategies, resulting in a 20% increase in productivity and improved task prioritization.
  2. Improved office efficiency by reducing document retrieval time by 30% through meticulous organization and filing techniques.
  3. Successfully negotiated contracts with vendors, resulting in cost savings of 15% on office supplies and services.
  4. Streamlined expense tracking process, resulting in a 20% reduction in reimbursement processing time.


Administrative Assistant
Time Warner Co, Aldrich, MO
Oct 2020 – Present

  • Efficiently managed and coordinated executive calendars, scheduling and organizing 300+ appointments and meetings annually, ensuring seamless operations and improved productivity.
  • Prepared and edited professional correspondence, reports, and presentations resulting in improved clarity and efficiency of communication.
  • Successfully arranged travel arrangements and accommodations for executives, saving 15% on travel expenses through diligent research and negotiation.
  • Implemented an efficient office supplies tracking system, reducing supply costs by 10% annually.
  • Provided exceptional customer service as the first point of contact for calls and visitors, resolving 90% of inquiries independently.

Office Assistant
Abaco Systems, Atlanta, GA
Aug 2016 – Oct 2020

  • Assisted with front desk operations, greeting and directing an average of 50 visitors daily.
  • Prepared internal communication materials, ensuring accurate and timely delivery to 100+ staff members.
  • Supported meeting and event planning, resulting in seamless execution of 20+ company events and meetings.
  • Maintained employee attendance records and processed time-off requests with 100% accuracy.
  • Collaborated with various departments to facilitate cross-team communication and streamline workflows.

High School Diploma
City School, Atlanta, GA

Certificate in Office Management
ABC College, Atlanta, GA – 2015


  • Front Office Skills
  • Note-taking techniques
  • Legal and ethical issues
  • Spreadsheets
  • Office Technologies
  • Files and Record Management
  • PowerPoint Presentations


  • Calendar Management
  • Meeting Coordination
  • Travel Arrangements
  • Document Preparation and Editing
  • Office Supplies Management
  • Customer Service
  • Communication Skills
  • Time Management
  • Organization
  • Attention to Detail


  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with office management software and systems
  • Strong internet research skills
  • Knowledge of database management
  • Familiarity with project management tools
  • CRM Software
  • Typing Speed: 55 Words per minute with an accuracy

Office Management Training
Short Courses in Customer Service

Member: American Association of Administrative Professionals

“I am committed to delivering exceptional administrative support and contributing to the smooth functioning of operations.”

Recommended: Administrative Assistant Resume No Experience

How to Write a Resume for an Administrative Assistant Position?

Writing a resume for an administrative assistant position requires careful attention to detail and a focus on showcasing the skills and qualifications that are relevant to the role. Here’s a step-by-step guide to help you create an effective administrative assistant resume:

1. Header

Begin your resume with a clear and professional header that includes your name, contact information, and relevant social media or professional website links if applicable.

2. Summary Statement

Write a concise and compelling summary statement that highlights your key qualifications, skills, and experiences as an administrative assistant. Focus on your organizational abilities, problem-solving skills, and any specific accomplishments or strengths that set you apart.

3. Work Experience

List your previous work experiences in reverse chronological order, starting with the most recent. Include the job title, name of the company, location, and dates of employment. Describe your responsibilities and accomplishments using bullet points, emphasizing relevant skills such as calendar management, correspondence handling, meeting coordination, and document preparation.

4. Education

Provide details about your educational background, starting with the most recent degree or qualification. Include the name of the school or institution, location, degree obtained, and graduation year. If you graduated with honors or have relevant coursework, be sure to mention it.

5. Skills

Create a dedicated skills section to highlight your core competencies as an administrative assistant. Include both technical skills (e.g., proficiency in Microsoft Office Suite, data entry, database management) and soft skills (e.g., strong communication, attention to detail, time management). Tailor your skills to match the job description and use keywords to demonstrate your suitability for the position.

6. Certifications

If you hold any relevant certifications or have completed specialized training programs, mention them in a separate section. This could include certifications in project management, office administration, or industry-specific software.

7. Achievements

If you have notable achievements or commendations related to your administrative work, include them in a separate section to demonstrate your excellence in the field. This could involve streamlining processes, improving efficiency, or handling challenging situations successfully.

8. Professional Associations

If you are a member of any professional associations or organizations related to administrative work, mention them. This highlights your commitment to professional development and staying updated with industry trends.

9. References

It is generally not necessary to include references on your resume. Instead, you can mention, “References available upon request.”

10. Proofread and Format

Before finalizing your resume, thoroughly proofread it for spelling and grammar errors. Format it in a clean and professional manner, using consistent fonts, bullet points, and headings. Ensure that the resume is visually appealing and easy to read.

11. Customize

Customize your resume for each application, highlighting the most relevant skills and experiences that align with the duties and requirements outlined in the job description provided by the employer.

Final Thought

Master the art of crafting an impeccable administrative assistant resume and open doors to exciting career opportunities. With our comprehensive guide and carefully curated sample, you can confidently showcase your skills and experience to stand out in the competitive job market. Take the first step towards a successful career as an administrative assistant today!

Leave a Reply

Your email address will not be published. Required fields are marked *