A resume for an Office Assistant position must be a sign of your front desk and customer care capabilities, secretarial skills, computer knowledge, education and related experience.

A modern Office Assistant is responsible for much more than simply performing clerical work, typing memos and answering guests. S/he must be extremely organized, proficient in using computer programs especially MS Word and Excel and able to deal with clients and co-workers in a pleasant and efficient manner. These all attributes should be mentioned in a resume to get an interview.

The following resume along with this Office Assistant Cover Letter will assist you in your job application process.


Office Assistant Resume Sample


William Portman

228 Park Ave ● New York, NY 10002 ● Contact #  ● Email Address


Practical, reliable and energetic individual with six years’ successful record of managing general office operations. Demonstrated expertise in performing a diverse range of front desk operations. Great people skills with a profound ability to handle multiple tasks simultaneously. Excellent secretarial capabilities and well versed in the use of computers. Good communicator with sound judgment, keen eye to detail and flexible nature.

• Highly skilled in maintaining a liaison between different departments within the company and with agencies outside the company
• In-depth knowledge of basic accounting procedures and ability to use them on need basis
• Hands-on experience in data entry and most popular software used for the same
• Comprehensive understanding of building daily and weekly ledgers, mailing lists and labels
• Good understanding of reception work and customer services
• MS Office Suite: Particularly Word and Excel
• Bilingual: English and Portuguese



Aug 2008 – Present

Office Assistant
Provide primary support to the advanced office operations. Perform daily office tasks successfully, such as:

• Purchase and manage supplies for the office along with performing photocopy and runner duty
• Answer phones, greet and help customers with queries and resolve basic concerns
• Create and oversee staffing events
• Proofread and edit official correspondence
• File and maintain reports for managers on a regular basis

Major Achievements:
✔ Reorganized office administration procedures – increased overall efficiency by 20%
✔ Achieved Employee of the Month Award three times in one year

SHERIFF’S OFFICE, Calvert County, MD

Summer 2007

Office Aide
Performed basic level general office clerical work in support of unit operations.

• Received, screened and referred telephone calls
• Greeted and assisted visitors
• Operated photocopy machine
• Received and routed mail; directs items to other staff or County offices as appropriate.
• Maintained office files and folders
• Keyed data into computer databases

Major Achievements:
✔ Verified information on billings accurately which significantly decreased bill processing time
✔ Improved cash reporting system and internal control procedures

ABC COLLEGE, Aberdeen, MD, 2006
AAS,  Office Administration