A two weeks notice letter written on good terms allows you to leave your job professionally while maintaining a positive relationship with your employer and colleagues.
Whether you are accepting a new position, pursuing career growth, or making a personal change, your resignation letter should communicate your decision clearly, express appreciation, and offer support during the transition.
The goal is to leave on a respectful note without sharing unnecessary details or making promises you cannot keep.
Sample 1: Two Weeks Notice Letter in Good Terms
[Your Name]
[Your Job Title]
[Date]
[Manager’s Name]
[Company Name]
Subject: Two Weeks Notice of Resignation
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name]. My last working day will be [Final Working Date], two weeks from the date of this notice.
I am sincerely grateful for the opportunities, guidance, and support I have received during my time with the company. Working with you and the team has been a valuable experience, and I appreciate the professional relationships and skills I have developed here.
I have made this decision after careful consideration of my future goals. I want to ensure that my departure is as smooth as possible, and I will do my best to complete outstanding tasks, organize important documentation, and assist with the handover of my responsibilities during my remaining time.
Thank you again for the opportunity to be part of the team. I have enjoyed working with everyone and hope to maintain a positive professional relationship in the future. I wish you and the company continued success.
Sincerely,
[Your Name]
Note: Check your employment agreement and company policies to confirm the required notice period and final working date.
Sample 2: Short Two Weeks Notice Letter on Good Terms
If you prefer a brief and friendly resignation letter, use this version.
Subject: Resignation Notice – [Your Name]
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title] at [Company Name], with my last working day being [Final Working Date].
I truly appreciate the opportunities, support, and experience I have gained while working here. It has been a pleasure being part of the team, and I am grateful for everything I have learned.
I will do my best to complete my current responsibilities and help make the transition as smooth as possible.
Thank you for your understanding. I wish you and the team all the best, and I hope we can stay in touch.
Kind regards,
[Your Name]
Sample 3: Friendly Two Weeks Notice Letter to a Manager
If you have a positive relationship with your manager, you can make your message warmer while keeping it professional.
Subject: Resignation Notice
Dear [Manager’s Name],
I wanted to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. My final working day will be [Final Working Date], providing two weeks’ notice.
I want to thank you personally for your guidance, encouragement, and support during my time here. I have enjoyed working with you and the team, and I genuinely appreciate the opportunities I have been given to learn and grow.
I am committed to making these final two weeks productive and will help organize my responsibilities and hand over any ongoing work.
Thank you for being a supportive manager. I hope to keep in touch, and I wish you and the team continued success.
Best regards,
[Your Name]
How to Leave Your Job on Good Terms
A respectful resignation involves more than writing a good letter. Your actions during the notice period can also help preserve professional relationships.
- Speak with your manager when appropriate. If possible, communicate your decision directly before or when sending your formal letter.
- Keep your explanation positive and brief. You can mention a new opportunity or personal reasons without sharing private details.
- Express genuine appreciation. Recognize meaningful opportunities, guidance, or experience you received.
- Complete priority tasks. Make reasonable efforts to finish outstanding work before your final day.
- Prepare a clear handover. Document ongoing projects, deadlines, important contacts, and outstanding responsibilities.
- Remain professional. Continue communicating respectfully with colleagues and managers throughout your notice period.
- Avoid unnecessary criticism. If you need to raise concerns, use the appropriate feedback or HR process rather than turning your resignation letter into a complaint.
- Follow company procedures. Confirm the final date, return company property, and ask about any required offboarding steps.
What to Say When Resigning on Good Terms
If your manager asks why you are leaving, you can respond politely without going into extensive detail.
If you are accepting a new job:
“I have accepted an opportunity that aligns with my long-term career goals. I am grateful for my time here and appreciate everything I have learned from the team.”
If you are leaving for personal reasons:
“I have decided to step away for personal reasons. I appreciate the support and opportunities I have received here, and I want to make the transition as smooth as possible.”
If you are pursuing career growth:
“I am ready to take the next step in my professional development. I have valued my experience here and am thankful for the opportunities I have had.”
Frequently Asked Questions
Should I explain why I am resigning?
You can, but you do not generally need to provide a detailed explanation in your letter. A brief, positive statement is usually enough.
Should I thank my manager in my resignation letter?
Yes, if it reflects your experience. A sincere expression of appreciation can help maintain a positive relationship and leave a professional final impression.
Is two weeks’ notice always required?
Not necessarily. Two weeks is a common professional courtesy in the United States, but contractual requirements, workplace policies, and local laws may differ. Check the requirements that apply to your employment.
Can I resign by email and still leave on good terms?
Yes, if email is acceptable under your workplace’s procedures. Use a clear subject line, keep the message professional, and retain a copy for your records.
Should I offer to train my replacement?
You can offer reasonable handover assistance if it is practical and appropriate. You do not need to promise to train a replacement if one has not been selected or if the task falls outside what you can reasonably complete.
Final Thoughts
A two weeks notice letter in good terms should be clear, appreciative, and professional. State your resignation and final working date, thank your employer for the experience you gained, and offer reasonable help with the transition. A respectful departure can help preserve valuable professional connections long after you leave the role.