Polite Resignation Letter Example

Updated on: December 26, 2022

Resignation letters are very difficult to write – and polite resignation letters are even more so! Once you have either lost interest in a job or have found a better job, you should goodbye in a polite manner.

There are no specific rules for writing a polite resignation letter. All you need to do is to mention why you are leaving and when your last day will be. Of course, you will need to provide a notice period as is appropriate and thank your employer for the wonderful time you have spent at this office.

Following is a good example of a polite resignation letter. Feel free to use it as a template to write your own!

Polite Resignation Letter Sample

Sidney Sheldon
48 Oak Street
Salina, KS 52487

December 26, 2022

Mr. Loren Gerardo
Manager Human Resources
48 Oak Street
Salina, KS 55555

Dear Mr. Gerardo:

I am writing to formally resign from my position as Customer Service Clerk for Nielsen on 2 weeks’ notice. January 8, 2023, will be my last working day.

It was not an easy decision as I think of the company as my second home. But I have to leave due to some domestic problems. The past 7 years that I have spent working here have been nothing less than an amalgamation of learning and fun. Nielsen has taught me all that I know about dealing with accounts and I am hoping that I will take this knowledge to a different level at the next place of work.

I appreciate your guidance and support which helped me develop professionally and personally. I will be available at my desk till my last day of work. I will be happy to hand over my duties to my replacement in the transition period.

Truly yours,

(Sign here)
Sidney Sheldon
Customer Service Clerk