2 Medical Office Administrator Cover Letter Examples [How to Write]

Updated on: July 30, 2023

Writing a compelling cover letter can greatly increase your chances of landing a medical office administrator position.

Here are some key steps to help you craft a winning cover letter:

1. Greet the Hiring Manager:
Begin your cover letter by addressing the hiring manager by name, if possible. If you don’t have a specific name, you can use a generic salutation such as “Dear Hiring Manager.”

2. Introduce Yourself:
Start by introducing yourself and mentioning the position you are applying for. Briefly explain your background and why you are interested in the role. Highlight any relevant experience or qualifications that make you a strong candidate for the position.

3. Customize and Highlight:
Tailor your cover letter to the specific job posting. Research the company and identify key requirements mentioned in the job description. Highlight how your skills and experience align with those requirements. Use specific examples to demonstrate your capabilities.

4. Showcase Your Skills:
Emphasize your skills and achievements that are relevant to the medical office administrator role. This could include your organizational abilities, attention to detail, problem-solving skills, and experience with medical software or systems. Provide concrete examples to back up your claims.

5. Demonstrate Your Knowledge:
Show that you understand the healthcare industry and the challenges faced by medical office administrators. Discuss your familiarity with medical terminology, regulations, and any experience you may have in managing patient records, scheduling appointments, or handling insurance claims.

6. Convey Your Professionalism:
Be professional and concise in your writing. Use a formal tone and avoid using jargon or overly complex language. Focus on showcasing your abilities rather than simply repeating your resume. Proofread your letter thoroughly to ensure there are no errors or typos.

7. Express Enthusiasm and Interest:
Conclude your letter by expressing your enthusiasm for the position and your eagerness to contribute to the team. Thank the hiring manager for considering your application and express your willingness to discuss the opportunity further in an interview.

8. Close with a Professional Sign-Off:
End your letter with a professional sign-off, such as “Sincerely” or “Best Regards.” Include your full name and contact information below your sign-off.

A well-crafted cover letter should complement your resume and give the hiring manager a glimpse of your personality and passion for the role. Take the time to customize your letter for each application and make sure it reflects your unique qualifications and suitability of the job.

Medical Office Administrator Cover Letter Example Banner

View the 2 samples below to get help with writing a cover letter for Medical Office Administrator Resume.

Medical Office Administrator Cover Letter Sample 1

Abraham Andrew
321 Alexa Street
Atlantic City, NJ 21474
(000) 412-1231

July 30, 2023

Mr. John Davis
Senior Manager (Human Resources)
ABC Clinic
21 West Street
Atlantic City, NJ 01475

Dear Mr. Davis:

I am writing to express my strong interest in the Medical Office Administrator position at ABC Clinic. With a solid background in healthcare administration and a passion for providing top-notch patient care, I am confident in my ability to contribute to the success of your team.

Throughout my career, I have gained extensive experience in managing administrative tasks, coordinating patient schedules, and ensuring the smooth operation of medical offices. I am well-versed in handling patient inquiries, scheduling appointments, managing electronic health records, and maintaining a high level of confidentiality. My attention to detail and strong organizational skills have enabled me to streamline office processes and enhance overall efficiency.

One of my key strengths is my ability to effectively communicate and collaborate with patients, healthcare providers, and other support staff. I am adept at establishing a welcoming and professional atmosphere, ensuring patients feel comfortable and valued. Additionally, my strong problem-solving skills allow me to handle challenging situations with ease and find practical solutions.

I am highly proficient in various medical software systems, including electronic medical records (EMR) and practice management software. My tech-savviness and willingness to learn new tools and technologies make me adaptable and ready to tackle any challenges that may arise.

I have enclosed my resume for your review, which provides further details about my qualifications and accomplishments. I would welcome the opportunity to discuss how my skills and experience align with your organization’s goals during an interview. Thank you for considering my application.


Abraham Andrew
(000) 412-1231

Attachment. Resume

Medical Office Administrator Cover Letter Sample 2

Dear Mr/Ms [Hiring Manager’s Last Name],

I am very interested in joining [Company Name] as a Medical Office Administrator, a position that was advertised in the Medical Journal of Texas. After reading your specific requirements in detail, I feel confident that my qualifications and talents are an excellent match for your job description. My extensive office administration experience would be a direct asset to your organization.

I offer exceptional leadership and medical experiences gained through extensive work in busy medical office environments. Specifically, I am extremely skilled in:

  • Patient-physician relations
  • Scheduling appointments
  • Filing and recordkeeping
  • Accounting and payment processing
  • Maintaining confidentiality

With my aptitude to supervise medical office personnel and the ability to communicate effectively with stakeholders, I would be able to make the most of limited resources.

As a results-driven medical administrator, I would welcome the chance to meet with you to learn more about your needs and how my qualifications would be a good fit. In order to schedule a meeting, I will call you after 7 working days and can be reached at (000) 412-1231 in the interim. My resume is attached for your review.

Thank you for your time and consideration, and I look forward to hearing from you soon.

[Your Name]

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