Program Assistant Resumes, Job Description, Skills

Updated: December 31, 2022

A Program Assistant provides support and clerical assistance to various industries. They work under the direct supervision of a Program Manager to manage consistent processes in support of the company policies, vision, mission, and business plan.

The main areas that program assistants work in are:

  • Program Support
  • Communication Support
  • Administrative Support
  • Information Management
  • Fund Development

A resume for the program assistant position is a marketing tool instead of a complete autobiography of the applicant. It must be remembered that you are selling your skills and abilities to a potential employer.

To be successful, you should showcase your skills, achievements, and qualifications that relate directly to the program assistant position.

Your resume should be written with great care and deliberation in the year 2021. It needs to be targeted toward the needs of the employer to whom you are submitting your job application.

Also, it should include exact descriptions that give the reader an accurate picture of your objective, skills, qualifications, accomplishments, and capabilities.

Here are 3 program assistant resume samples based on their level of experience.

Program Assistant Resume Sample 1
Experience: 15 Years

Kylie Ra
800 Newton Street
Alcoa, TN 53628
(000) 958-2140
kylieray @ email . com


PROGRAM ASSISTANT

SUMMARY
Accomplished program assistant with a strong affinity for providing high-level technical office support in terms of administrative, coordination, and logistical support to different departments. Effectively interpret guidelines, and consolidate information for assigned programs. Solid track record of providing management assistance on the operations of programs, and correlating interrelationships. Experienced in maintaining and analyzing databases to identify and document problems, and providing support solutions.

CORE COMPETENCIES

  • Project Support
  • Department Liaison
  • Systems Oversight
  • Administrative Assistance
  • Information Consolidation
  • Inventory Control

KEY ACHIEVEMENTS
• Simultaneously handled the logistics of 3 projects at the same time, coming out on top of all of them.
• Decreased the cost of project-related supplies by 65%, by bringing onboard a less expensive vendor.
• Introduced the concept of automated inventory control systems, reducing complications brought on by regular inventory management.
• Implemented a foolproof meetings scheduling system, which provided dynamic support for all meetings and conferences.

PROFESSIONAL EXPERIENCE

Program Assistant
Lockton Inc., Alcoa, TN
Sep 2016- Present
• Create and maintain effective liaisons between departments to ensure appropriate program support.
• Plan, develop, monitor, and execute actions required to manage assigned programs’ administrative functions.
• Provide support to supervisors, managers, and employees in daily operations concerning assigned programs.
• Prepare and manage correspondence, compiling, and tracking information for a wide variety of programs.
• Enter and track budget expenditures, and handle purchasing and inventory management tasks.
• Establish, organize, and manage files and filing systems, ensuring their confidentiality at all times.
• Coordinate the implementation of new office policies and systems, and maintain calendars.
• Compile and consolidate information, and prepare reports for assigned programs.

Program Support Aide
Conservation Law Foundation, Alcoa, TN
May 2005 – Sep 2016
• Handled technical office management tasks, and balanced budgets according to instructions provided by the program manager.
• Prepared minutes of meetings, and coordinated workflow across different projects.
• Edited, printed, and assembled written documents, slides, and handouts.
• Coordinated website updates, social media posts, and publications.
• Managed vendor relationships, and provided support for contracting processes.

EDUCATION
Associate’s Degree in Administration
Alcoa Technical College, Alcoa, TN

COMPUTER SKILLS
• Microsoft Excel, PowerPoint, and Word.
• Tableau and ArcGIS

Program Assistant Resume Sample 2
Experience: 7 Years

Sara Smit
25 Hospital Street
Washington DC 65214
(000) 124-6325 
[email protected]


Program Assistant

HIGHLIGHTS
• Over 7 years experience as a program assistant.
• Demonstrated capability of recording minutes of meetings and keeping files up to date.
• Extremely proficient in Microsoft Office, PowerPoint, and Excel Spreadsheets.
• In-depth knowledge of different database programs.
• Well-versed in handling multi-line telephone systems and other office equipment.

PROFESSIONAL SKILLS
• Highly skilled in building relationships with internal and external customers
• Able to maintain a professional demeanor
• Strong customer service, organizational, and interpersonal skills
• Able to maintain good relations with co-workers, clients, and management

ACHIEVEMENTS AS A PROGRAM ASSISTANT
• As a program assistant, initiated a new system of data entry that reduced turnaround time by 30%
• Awarded a significant pay bonus for completing burdensome administrative tasks
• Received an appreciation letter upon prompt completion of the assignment

WORK EXPERIENCE

Program Assistant
District Public Schools – Washington, DC
May 2019 – Present
• Receive phone calls, visitors, and guests to the office.
• Record and compile minutes of meetings
• Create presentations, graphs, tables charts, and memos
• Respond to and help in resolving various inquiries
• Schedule and organize meetings, conferences, and appointments.
• Research particular issues and report findings
• Evaluate, record, and distribute mail, faxes, and other correspondences.
• Track the development of continuing internal projects
• Build relationships and communicate with various internal departments to get information and join forces on projects
• Make use of a variety of computer programs to track data

Program Management Assistant
The University of Minnesota – Saint Paul, MN
Jan 2014 – May 2019
• Assembled name tags, and materials for conferences and classes
• Made necessary arrangements for the delivery of materials
• Performed photocopying, scanning, and errands
• Assisted with inventory and supplies
• Made table tents
• Researched on the internet

EDUCATION
Associate of Science in Management
Saint Paul College, Saint Paul, MN

ADDITIONAL CAPABILITIES
• Self-motivated and reliable
• Ability to multi-task in a fast-paced environment
• Profound ability to maintain confidential information
• Able to work a flexible schedule; evenings and weekends

Program Assistant Resume Sample 3
Experience: 2 Years

Ana Davis
66 Prince Street, Edmonton AB V9D 3C1
(000) 102-1210
[Email Address]


Program Assistant
Bringing strong clerical and customer service skills.

OBJECTIVE
Detail-oriented program assistant with 2+ years of experience in administrative capacities, seeking employment at ABC Company. Certification in volunteer management and office administration. Strong performance record in establishing and maintaining relationships with stakeholders. Personal volunteer experience.

PROFESSIONAL EXPERIENCE

Program Assistant
Alberta Children’s Hospital, Calgary, AB 
Sep 2020 – Dec 2022
• Provided secretarial support, including correct and absolute record-keeping of files
• Entered and maintain the entire information on the electronic database
• Acted as a receptionist when required
• Captured required information to arrange reports as necessary
• Arrange Interviews with participants
• Support the screening and hiring of volunteers
• Followed up through the official procedure required for these services
• Designed informational literature such as flyers, brochures, messages, letters, newsletters, and handouts

EDUCATION
High School Diploma
Calgary High School, Calgary, AB

COMPUTER SKILLS
• Knowledge of computer software including Microsoft Office Suite
• Able to type 60 words per minute

ADDITIONAL CAPABILITIES
• Profound ability to efficiently deal with customers and employees
• Excellent organization and work-prioritization skills

Excellent references available


Program Assistant Duties & Responsibilities

• Develop program participants by identifying roles appropriately
• Interview and hire participants
• Provide support to program initiation and implementation
• Assist participants by interpreting policies and identifying methodologies
• Provide support in developing materials and resources to assist a program’s success
• Undertake and carry out research activities
• Plan and coordinate meetings and conferences
• Maintain program participant files and track participant status
• Provide support to data recordkeeping activities
• Prepare documents and supplementary materials
• Handle staff and funding calendars
• Develop and distribute individual and team-based work plans
• Assist program managers in training program participants
• Record and maintain feedback and evaluation of training endeavors
• Coordinate translation and proofreading of program documents
• Take and record minutes of meetings
• Process calls for proposals and prepares and format presentations
• Handle travel arrangements for staff in support of designated programs
• Handle logistics for project-related events
• Develop and maintain efficient filing systems
• Maintain response tracking systems
• Help with the social media presence of designated programs
• Monitor team functioning activities to ensure high productivity
• Communicate program objectives and outcomes to participants
• Handle grants acquisition and proposal preparation
• Act as media face for program marketing purposes
• Maintain and update mailing lists
• Assist in updating the company’s website for project development purposes
• Support in the orientation of new staff by providing necessary information and materials


Program Assistant Skills & Abilities

  • Taking notes and minutes of meetings
  • Compiling and disseminating program materials and documents
  • Conducting policy research and literature review
  • Preparing briefs and memos for key program issues
  • Drafting, editing, and disseminating written communications
  • Providing relevant responses to emails and other correspondence
  • Ensuring social media presence
  • Managing calendars and organizing
  • Scheduling, and preparing for meetings with key participants and agencies
  • Making travel arrangements and logistics for program participants
  • Assisting in the preparation of expenses, project support materials, and tickler files
  • Organizing project reference materials
  • Drafting content for grant proposals
  • Soliciting funding from donors
  • Participating in donor cultivation
  • Developing fundraising programs
  • Performing administrative functions
  • Handling expenses and reimbursements, reconciliations, and reports

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