An Administrative Assistant in any kind of office setting is accountable for providing administrative and clerical services so as to ensure successful and efficient office operations. S/he usually reports to the Senior Administrative Officer or Manager.
Significance of Administrative Assistant Cover Letter
Don’t undervalue the importance of a first-class cover letter for your resume and/or job application. A good covering letter for an administrative assistant position is the most important part of your job application package. It is supposed to be a sign of your relevant skills, experience and enthusiasm for the administrative assistant position. It also needs to explain why you would be a great fit to the administrative assistant position. In fact, it is your only chance to stand out from other applicants.
As a rule, a well-formatted cover letter distinguishes you from crowd by enticing the hiring manager to read enclosed resume and take further notice of your entire application.
Administrative Assistant Cover Letter Writing Tips
➜ Indicate clearly the admin assistant position and organization you are applying for; if possible, mention the source and job reference number.
➜ Explain what skills and abilities you will bring to the prospective organization.
➜ Ensure the letter is modified perfectly to meet the requirements of the company; you need to know what they want and value and tailor your letter accordingly.
➜ Think vigilantly about the very first impression of your letter; hiring managers look through several applications rapidly and your letter needs to be perfect to grab their attention.
➜ Write on one page with three to four paragraphs.
➜ Leave sufficient space between paragraphs.
➜ Use simple words and sentence; it should be smart and easy to read; avoid complex words and long sentences.
➜ Use the same font and paper as you use in your resume.
➜ Check your letter for typos and grammatical errors cautiously before sending.
The following sample is among the best cover letters for administrative assistant resume because it contains all the necessary information which is critical for any cover letter for administrative assistant resume. Just get the idea from the following sample in order to make your own perfect cover letter.
Administrative Assistant Cover Letter Sample
65 Example South Street, Los Angeles, CA 96541
☏ (000) 333-3233 ✉ sara @ email . com
March 10, 2014
Ms. Anna K. Doe
Human Resource Manager
Star Shipping Corporation
88 Example Avenue
Los Angeles, CA 93147
Re: Administrative Assistant (Position Ref # 321)
Dear Ms. Doe:
I am writing concerning the vacant position of Administrative Assistant at Star Shipping Corporation, as advertised in the California Times last week. Along with my diploma in office administration, hands-on training in MS Office Suite and one year’s diverse experience, I have the ability to deliver the utmost administrative services to your organization.
I am the best fit for this position because I possess all the necessary skills and qualifications which are required by Star Shipping Corporation:
✔ Highly skilled in providing administrative support to make sure that office operations are running in an effective, advanced and perfect manner
✔ Well-versed in typing letters, reports and documents; maintaining office files, distributing mail, taking minutes of meetings and organizing repairs and usage to office equipment
✔ Track record of maintaining confidential records and files in a timely manner
✔ Adept at preparation of official documents, policies and procedures, plan meetings and prepare agendas
✔ Particularly effective in greeting and helping visitors, responding phones and directing calls to the appropriate employee
Furthermore, I have a demonstrated ability to solve complex problems and disputes using my creative thinking and analytical skills. In addition, my exceptional communication skills would enable me to handle clients effectively and go beyond your expectations. Please go through the enclosed resume which will provide you with complete details regarding my qualifications and skills.
As an enthusiastic and dedicated Administrative Assistant, I would welcome a chance to meet with you in person to discuss my qualifications in detail. I will call your after 5 working days to find any possibility of interview. In the interim, you can contact me on my cell at (000) 333-3233 or via email at sara @ email . com.
Thank you for your time and consideration. I look forward to hearing from you soon.
Enc. Resume and Reference Letter