A to-whom-it-may-concern letter is written in several situations including recommending a student or an ex-employee for a job or an educational course.
These letters are titled like this because they are intended for anyone for whom it has importance and is not written for anyone specifically.
While there are no set rules and regulations that govern this type of letter, there are some considerations as far as the format is concerned.
Refer below for a standard sample & format:
To Whom It May Concern Letter Sample 1
January 25, 2023
To Whom It May Concern
I am writing to recommend Anna Smith for the position of Editor at your organization. Anna has worked as a dedicated Editor at ABC Company for 2 years.
She was responsible for our monthly company magazine and had to make sure not only that it came out on time but that the content was relevant to the business we were in. Additionally, she was a supervisor of three Assistant Editors.
Anna has done excellent work during her tenure. She managed to get the flailing magazine up and running, and as a result, its quality improved drastically. Likewise, she has excellent verbal and written communication skills, an active management style, and is extremely organized.
She was always willing to help and had an excellent working relationship with the magazine’s writers, which can often be a difficult task because creativity is involved.
Without any doubt, Anna would be an asset to any organization as she has been to ours. I genuinely recommend her and wish her all the best in any endeavor she chooses to pursue.
If you have any concerns regarding her eligibility, please do not hesitate to contact me at (000) 000-9999.
WWF – USA
To Whom It May Concern Letter Sample 2
January 25, 2023
TO WHOM IT MAY CONCERN
I am writing this letter in support of Mr. Dylan Tanner, who has worked in the capacity of [Position Title] at [Company Name] for the last six years. Mr. Tanner has worked directly under me for this period, and I have found him to be extremely hardworking and diligent.
Dylan has an inherent ability to make and strategize plans, as well as the capacity to implement them properly. Perhaps his most apparent success is the way in which he increased the company’s customer base by 20% within six months.
In addition, Mr. Tanner has proven himself to be a great leader and team player. Also, he has been a source of encouragement to many people on his team.
Over the years of his employment with us, he managed to make himself invaluable. His sudden decision to move to Brooklyn, NY was quite a shock for all of us here. However, we wish him all the best in all his future endeavors. Our team will miss Mr. Tanner’s wisdom and passion.
I wholeheartedly recommend Mr. Tanner for any capacity in which he may want to work. If you need any additional information regarding his suitability, please feel free to contact me at (000) 999-0000.
673 Topeka Road
Benton, AR 18470
When you don’t know who is the receiver of a letter, then you head it as to whom it may concern.
Mostly, these letters are written for reference and visa purposes.
It is important to remember that to whom it may concern letters must be precise and to the point in a positive tone.