A reference letter from a past employer shows a hiring manager that a cleaner is honest, reliable and careful. The right letter can help a cleaner win a new job or a promotion.
Below are five reference letters for cleaners in medical offices, schools, apartment buildings, vacation rentals and team lead roles. Each one is short, specific and ready to copy.
AdvertisementAll names, companies and numbers are fictional examples. Replace them with true details about the cleaner.
5 Reference Letters for Cleaners
Quick jump: Medical officeSchoolApartment buildingVacation rentalTeam leader
Reference Letter for a Medical Office Cleaner
Environmental Services Manager
Northfield Medical Cleaning
140 Clinic Way
Madison, WI 53703
(555) 010-0411 | angela.brooks@email.com
November 1, 2026
Dear Hiring Manager,
I am writing to recommend Carlos Rivera, who worked for me as a medical office cleaner at Northfield Medical Cleaning for two years. I was Carlos’s manager and trained him on infection control.
Carlos cleaned and disinfected exam rooms, waiting areas and restrooms at three clinics, following our checklist on every visit. He handled biohazard waste safely, restocked supplies and passed all 6 of our quarterly infection-control audits. He worked evenings and never missed a shift without notice.
Carlos is careful, honest and calm in sensitive settings, and he kept patient areas private. I recommend him for any healthcare or commercial cleaning job. Feel free to call me with any questions.
Sincerely,
Angela Brooks
Environmental Services Manager, Northfield Medical Cleaning
Reference Letter for a School Cleaner
Richard Dawson
Head Custodian
Eastbrook Elementary School
77 School Street
Springfield, MO 65804
(555) 010-0436 | richard.dawson@email.com
November 1, 2026
Dear Hiring Manager,
I am writing to recommend Tamika Johnson, who worked for me as a school cleaner at Eastbrook Elementary School for three years. I supervised the custodial team of 5, and Tamika was a steady member of it.
Tamika cleaned 14 classrooms, two hallways and the cafeteria each day. She cleaned up spills and hazards right away, restocked restrooms and followed our safety rules around students. She also helped with snow removal on winter mornings so the doors were clear before 7 a.m.
Tamika is friendly, dependable and well liked by the staff and students. I would gladly work with her again, and I recommend her without reservation. You are welcome to contact me by phone or email.
Sincerely,
Richard Dawson
Head Custodian, Eastbrook Elementary School
Reference Letter for an Apartment Building Cleaner
Barbara Sullivan
Property Manager
Harlow Court Apartments
900 Harlow Court
Omaha, NE 68102
(555) 010-0457 | barbara.sullivan@email.com
November 1, 2026
Dear Hiring Manager,
I am writing to recommend James Carter, who worked for me as an apartment building cleaner at Harlow Court Apartments for four years. I managed the 120-unit property, and James reported to me.
James cleaned the lobby, hallways, stairwells, laundry rooms and trash areas six days a week. He prepared vacant units for new tenants, usually within one day of move-out. Residents often thanked him in person, and we received no cleaning complaints in his last year.
James is honest, quiet and dependable, and I trusted him with master keys. He is a strong fit for any residential building or property team, and I give him my full recommendation. Feel free to call me with any questions.
Sincerely,
Barbara Sullivan
Property Manager, Harlow Court Apartments
Reference Letter for a Vacation Rental Cleaner
Melissa Grant
Owner
Seabreeze Stays Cleaning
25 Seabreeze Drive
Myrtle Beach, SC 29577
(555) 010-0482 | melissa.grant@email.com
November 1, 2026
Dear Hiring Manager,
I am writing to recommend Nicole Foster, who worked for me as a vacation rental cleaner at Seabreeze Stays Cleaning for two summers. I was Nicole’s owner and supervisor.
Nicole turned over six to eight rental units a day between checkout at 11 a.m. and check-in at 4 p.m. She changed linens, cleaned kitchens and bathrooms, restocked supplies and reported damage with photos. Guests gave her units an average review of 4.9 out of 5 for cleanliness.
Nicole works fast without cutting corners, and she stays positive on the busiest weekends. She would be a great addition to any hospitality or rental cleaning team, and I recommend her fully. Feel free to reach me with any questions.
Sincerely,
Melissa Grant
Owner, Seabreeze Stays Cleaning
Reference Letter for a Cleaning Team Leader
Thomas Reed
Regional Supervisor
Tristone Cleaning Crew
610 Tristone Avenue
Boise, ID 83702
(555) 010-0495 | thomas.reed@email.com
November 1, 2026
Dear Hiring Manager,
I am writing to recommend Sandra Perez for a cleaning team lead position. Sandra worked for me at Tristone Cleaning Crew for three years, first as a cleaner and then as a team leader.
As team leader, Sandra led a crew of 6 across five office sites. She trained 8 new cleaners, wrote the weekly job schedule and checked each site against our quality checklist. Her sites scored above 95 percent in client inspections for the last 12 months.
Sandra communicates clearly, treats her crew fairly and solves problems before clients notice them. She is ready for more responsibility, and I recommend her with confidence. Feel free to call me for more details.
Sincerely,
Thomas Reed
Regional Supervisor, Tristone Cleaning Crew