No Smoking Policy Memo to Employees: Sample

Updated on: November 18, 2023

Welcome to our page where we present a sample memo addressing the implementation of a “No Smoking Policy” within an organization.

This page aims to provide you with a practical example of how such a memo can be crafted, including key elements and considerations to ensure effective communication.

By sharing this sample memo, we hope to assist organizations in their efforts to establish and communicate a clear “No Smoking Policy” to their employees.

While the specific details and guidelines will vary depending on each organization’s needs, this sample can serve as a useful starting point or reference.

We encourage readers to adapt and customize this sample memo to suit their organization’s unique requirements. It is crucial to consider factors such as local laws, industry regulations, and the organizational culture when implementing a “No Smoking Policy.” Taking these aspects into account will help ensure the policy’s effectiveness and facilitate a smooth transition for employees.

We hope this sample memo proves valuable in your efforts to establish a “No Smoking Policy” within your organization. Should you have any questions or need further guidance, we encourage you to consult with legal and HR professionals to ensure compliance and alignment with your organization’s specific needs.

Sample Policy Memo Sample to Employees for No Smoking


Date: [Date]
To: All Employees
From: [Your Name]
Subject: No Smoking Policy

Dear Team,

We are reaching out to inform you about an important change in our company’s policies. Effective immediately, we are implementing a “No Smoking” policy within our premises. This policy aims to create a healthier and safer work environment for all employees.

The decision to implement this policy stems from various factors, including the health risks associated with smoking and the importance of quality air indoors. We believe that by creating a smoke-free workplace, we are upholding our commitment to the well-being of our employees and visitors.

Policy Guidelines:

  1. Prohibition: Smoking is strictly prohibited within company premises, including all indoor areas and designated outdoor areas. This includes but is not limited to, office buildings, parking lots, and common areas.
  2. No Smoking Signs: Clear signs indicating the no smoking policy will be placed in strategic locations around the premises to ensure compliance and raise awareness.
  3. Smoking Breaks: Employees who wish to smoke must do so outside of company property during designated break times only. We encourage employees to use this time responsibly and in a considerate manner.
  4. Cooperation: We kindly request the cooperation of all employees in adhering to this new policy. It is essential that each individual respects the rights and preferences of their colleagues and visitors.

Support and Assistance:
We understand that quitting smoking can be challenging, and we are committed to supporting our employees in this process. For those interested in quitting, various resources and assistance programs are available. Please reach out to the HR department for more information.

We trust that all employees will comply with the new policy without exception. Failure to adhere to this policy may result in disciplinary actions in accordance with our company’s guidelines.

Thank you for your cooperation in making our workplace a healthier and more pleasant environment for everyone. Should you have any questions or concerns regarding this policy, please do not hesitate to contact the HR department.


[Your Name]
[Your Position]
[Company Name]

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