The best way to begin writing a cover letter for a Receptionist position is to make a plan.
Your plan should contain a detailed study of the job description of receptionist, which you will eventually be used to tailor your cover letter appropriately.
There are some other things that you need to comprehend before writing a letter; the most important being your reason to write one.
A receptionist cover letter is written to communicate your desire to work for a specific employer.
It also serves to provide a prospective employer with information on your skills and how you have used them to perform job duties in the past.
This information will give the employer a reason to read the accompanying resume – remember that the primary purpose of a cover letter is to create interest in your resume.
Below is a general overview of different sections of a cover letter for a receptionist resume.
Opening
Like the opening of any standard cover letter, you need to begin using the salutation and providing information about how you learned about the vacancy for a receptionist’s position.
Be sure to mention the source – it could be a newspaper advertisement, a website, or word of mouth.
You may want to give a little information about why you believe you are a good fit for the said position – ‘providing extensive administrative support or independent worker’ are phrases that may pique the reader’s interest.
Main Body
It is the place where you need to sell your relevant skills and abilities. Feel free to tell the employer of your accomplishments as a receptionist in a previous role.
Write numbers and percentages to develop the reader’s interest.
For example,
“Streamlined the visitor/customer information system which brought retrieval time down by 32%, or Increased the efficiency of the front desk by 80% by employing deep-rooted administrative tactics.”
Anything that you may have been commended should be written here.
Mentioning your skills and how you would use them to get specific tasks done in the future is an excellent way of communicating your abilities to a prospective employer.
Closing
The closing paragraph holds much importance in a cover letter.
Here you will need to reiterate your interest in the position of a receptionist, provide your contact information and availability information, and thank the reader for his or her time in reading your cover letter.
You may also want to mention that your resume is enclosed for reference although it is usually taken for granted that a resume accompanies a cover letter!