Office managers keep an office running, so your resume should show the people you support, the budget you manage and the results you deliver. Employers look for proof that you are organized, accurate and steady under pressure.
This page shows what a office manager does and gives 20 duties you can turn into resume bullets. Use the free builder to write your own experience section, then print it or copy it.
AdvertisementAll sample bullets use example numbers. Replace them with your own true numbers, and use only duties you really did.
What a Office Manager Does
Office managers supervise daily operations, support staff and leaders, and keep records, budgets and supplies in order. Typical duties include hiring and training administrative staff, handling payroll data and invoices, ordering supplies, managing vendors, scheduling meetings and travel, and keeping files and reports accurate.
The U.S. Bureau of Labor Statistics (BLS) does not list office managers separately. For administrative services and facilities managers, the closest group, it says the work includes supervising staff, setting goals and deadlines, recommending policy changes and monitoring facilities for safety and upkeep. It also says that in small organizations, administrative services managers may be called business office managers.
20 Office Manager Duties You Can Turn Into Resume Bullets
Quick jump: Staff and teamOffice operationsFinance and purchasingRecords and planningFree office manager experience builder
Staff and Team Duties
Supervised 4 administrative staff and supported 55 employees across 2 departments.
2. Hire and train staff
Interviewed and hired 6 new staff in 12 months and trained each one in 2 weeks.
3. Assign duties and monitor work
Assigned daily tasks to 4 staff and checked progress every afternoon, with 95% of deadlines met.
4. Handle staff conflicts
Resolved about 5 staff conflicts a year in private meetings and kept turnover under 10%.
5. Approve leave and schedules
Approved leave requests and built coverage schedules for 25 employees with no gaps at the front desk.
Office Operations Duties
Ran daily operations for an office of 55 employees, from opening to closing.
7. Manage the front desk and phones
Managed the front desk and phone line, answering about 80 calls a day with a 2-ring pickup standard.
8. Handle mail and correspondence
Sorted and routed about 60 pieces of mail and email correspondence a day.
9. Maintain equipment
Managed repairs and warranty records for 30 pieces of office equipment, cutting downtime by 25%.
10. Plan office moves and changes
Planned an office move for 55 employees with no more than 1 day of downtime.
Finance and Purchasing Duties
Tracked a $310,000 office budget and sent monthly reports to leadership with variances under 3%.
12. Process payroll data
Prepared payroll data for 55 employees every two weeks with 100% on-time delivery.
13. Process invoices and petty cash
Processed about 120 vendor invoices a month with 99% paid on time and balanced petty cash every month.
14. Order supplies and equipment
Ordered supplies and equipment for the whole office and cut stockouts to 1 a quarter.
15. Manage vendors
Managed 15 vendor accounts and negotiated rates that cut costs by 18%, about $22,000 a year.
Records and Planning Duties
16. Keep employee and office records
Kept personnel and vendor records complete for 100% of files and passed 3 of 3 records reviews.
17. Schedule meetings and travel
Scheduled about 15 meetings a quarter and arranged travel for 20 employees.
18. Take minutes and prepare reports
Took minutes at 12 meetings a quarter and sent them out within 24 hours.
19. Support audits and reviews
Prepared records for 2 audits a year and closed every request on time.
20. Share policies with staff
Updated 10 office policies and shared them with 55 employees by email and in training.
Free Office Manager Experience Builder
Step 1. What is your job level?
Step 2. Where did you work?
Step 3. Tap the duties you really did. Five bullets is plenty.
Step 4. Click any text in the box and type to make it yours.
Replace the job title, employer, city, dates and every number with your own true details. Remove any bullet you cannot explain in an interview.
Experience
Part-Time Office Manager | 2025 to present
Office Manager | 2023 to present
Senior Office Manager | 2020 to present
General business office, Austin, TX
Medical practice, Columbus, OH
Professional services firm, Chicago, IL
- Supervised 4 administrative staff and supported 55 employees
- Interviewed and hired 6 new staff in 12 months and trained each one
- Ran the front desk and phone line, answering about 80 calls a day
- Managed repairs and warranty records for 30 pieces of equipment
- Planned an office move for 55 employees with no more than 1 day of downtime
- Tracked a $310,000 office budget with variances under 3%
- Prepared payroll data for 55 employees every two weeks with 100% on-time delivery
- Processed about 120 vendor invoices a month with 99% paid on time
- Ordered supplies and cut stockouts to 1 a quarter
- Managed 15 vendor accounts and cut costs by 18%
- Kept personnel and vendor records complete for 100% of files
- Scheduled about 15 meetings a quarter and arranged travel for 20 employees
To save your experience section: press Ctrl+P (Windows) or Cmd+P (Mac) and choose Save as PDF. Only the box prints. To copy it, select the text inside the box and press Ctrl+C or Cmd+C.
How to Use a Job Description on Your Resume
- Read the posting. Mark the duties it repeats.
- Pick your matching duties. Choose only the ones you really did.
- Match the posting’s keywords. Use its exact tool and duty words when they are true for you.
- Start with an action verb. Strong verbs make each bullet clear.
- Add a number or result. Count people, tasks, items or shifts.
- Put the best match first. Keep five or six bullets for each job.
Action Verbs for Office Manager Duties
| Duty | Action verbs to use |
|---|---|
| Staff | Supervised, hired, trained, scheduled, coached |
| Operations | Managed, ran, coordinated, maintained, organized |
| Finance | Tracked, processed, reconciled, budgeted, reported |
| Purchasing | Ordered, negotiated, sourced, renewed, compared |
| Records | Filed, documented, updated, recorded, audited |
| Planning | Scheduled, planned, arranged, prepared, led |
Office Manager Skills for a Resume
| Type | Skills for a office manager resume |
|---|---|
| Management skills | Staff supervision, hiring, training, delegating, performance reviews |
| Office skills | Scheduling, correspondence, records management, office software, front desk |
| Finance skills | Budget tracking, payroll data, accounts payable, invoices, expense reports |
| People skills | Communication, conflict resolution, customer service, rapport, discretion |
| Work habits | Organization, attention to detail, time management, problem solving, dependability |
ATS-Friendly Keywords for a Office Manager Resume
Applicant tracking systems (ATS) store resumes and let recruiters search them by words. Use the exact words from the job posting when they are true for you. The terms below come from office manager duty lists and job postings.
| Keyword type | Terms to use when they are true for you |
|---|---|
| Office tasks | Supervise daily operations; manage front desk; process invoices; prepare payroll data; order supplies; schedule meetings |
| Tools and systems | Office software, spreadsheets, payroll software, accounting software, calendar tools, phone system |
| Duty phrases | Track the office budget; manage vendors; keep records; coordinate travel; train administrative staff; support audits |
| Common in postings | Office manager, business office manager, administrative manager, front office, office operations, vendor management |
- Put keywords in your bullets. Use them in your experience and Skills sections, not in hidden text.
- Spell out short forms once. Write the full term the first time, then use the short form.
- Match the posting. Copy the exact tool and duty words from the job ad, but only if you really used them.
Office Manager Job Facts
| Fact (BLS, administrative services and facilities managers, the closest group) | Figure |
|---|---|
| Median pay (May 2025) | $110,500 a year ($53.13 an hour); $114,130 for administrative services managers |
| Typical entry-level education | Bachelor’s degree, often in business; some enter with a high school diploma |
| Related work experience | Less than 5 years |
| Jobs (2025) | About 444,800 |
| Job outlook, 2025 to 2035 | 5% growth, about 22,000 new jobs |
| Openings | About 36,100 a year, from workers who change jobs or leave the workforce |
| Important qualities | Analytical, communication, attention to detail and leadership skills |
BLS does not list office managers as a separate occupation, so these figures are for administrative services and facilities managers. Pay for an office manager varies with company size, city and duties, and is often lower in small offices.
Mistakes to Avoid
- Copying a job ad. Write your own bullets from your own work.
- Listing duties only. Add a number or a result to each bullet.
- Listing too many duties. Choose the five or six that match the job.
- Using vague words. Replace helped with a clear verb and a count.
- Making up numbers. Use only numbers you can explain in an interview.
- Typos. Proofread your resume twice before you send it.
Resume Bullet Checklist
Tick each item as you finish. You are ready to use your bullets when the counter reaches 10.
Frequently Asked Questions
What does an office manager do?
An office manager supervises daily operations, supports staff and leaders, and keeps budgets, supplies, vendors and records in order. Many also handle payroll data, invoices, scheduling and hiring of administrative staff.
What education does an office manager need?
The BLS says a bachelor’s degree, often in business, is typical for administrative services and facilities managers, and that some people enter with a high school diploma. Many office managers move up from administrative assistant roles.
Can I put office manager experience on my resume?
Yes. List your title, employer, city and dates, then describe real duties with numbers, such as employees supported, budget managed, invoices processed and savings.
What skills do office managers need?
Staff supervision, organization, scheduling, budget tracking, vendor management, office software and clear communication. The BLS lists analytical, communication, attention to detail and leadership skills for administrative services managers.
How much do office managers earn?
The BLS does not publish a separate figure for office managers. For administrative services and facilities managers, the closest group, it reports a May 2025 median of $110,500 a year ($53.13 an hour). Pay varies by company size, city and duties.
Is an office manager the same as a business office manager?
They overlap. The BLS says that in small organizations, administrative services managers may be called business office managers. Titles vary, so match the words in the job posting.
What is the difference between an office manager and an administrative assistant?
An administrative assistant supports one person or team with tasks such as scheduling and correspondence. An office manager runs the whole office, supervises staff and manages budgets, vendors and records.
What is the job outlook?
The BLS projects 5% growth for administrative services and facilities managers from 2025 to 2035, about 22,000 new jobs, with about 36,100 openings a year on average.
How do I turn a job description into resume bullets?
Pick the duties you really did. Start each bullet with an action verb, name the task and add a number or result.
Should I copy a job description onto my resume?
No. Use it as a guide for words and ideas, then write your own true bullets. Employers want to see what you did and what happened as a result.
Conclusion
A job description is a good guide, but your resume needs your own proof. Pick the duties you really did, add numbers and results, and put the best matches first. Then use the builder above to write yours.
Related Reading
- Office manager resume sample
- Office manager cover letter sample
- Office manager resume summary and profile examples
- Sample reference letter for an office manager
Sources: U.S. Bureau of Labor Statistics, Administrative Services and Facilities Managers. Sample bullets, numbers and employer names are fictional examples. Rules and pay vary by state and employer.