Building Manager Job Description, Duties, and Responsibilities

Updated on: October 23, 2020
Building Manager Job Description

Building managers work in many different environments, depending on their specific job placement. They may work in schools, hospitals, residential and commercial buildings, and offices.

The main work of a building manager is to ensure that the assigned building remains in a clean and maintained condition at all times and that it is constantly secure.

Typically, a high school diploma or a GED equivalent is sufficient to work as a building manager. You may have a better chance of obtaining the position if you have worked in a similar role before.

To be able to work in this capacity, one has to be aware of the several important functions associated with this work. Overseeing the work of cleaning and security staff is one area that you need to be well-versed in.

Knowledge of scheduling regular building maintenance, and the ability to ensure that assigned tasks are completed is also an area that you must be competent in.

If working as a building manager is on the cards for you, have a look at the following list of duties specific to this position:

Building Manager Duties and Responsibilities

  • Plan and organize cleaning and maintenance work activities for assigned buildings
  • Supervise repair and maintenance work, providing guidance where required
  • Improve building structures and appearance in order to meet set standards
  • Prepare periodic work schedules based on standards of care, as well as long-range plans
  • Assign duties to the building management staff members and ensure that they complete their work
  • Monitor entrances and egresses in order to ensure that no unauthorized personnel enter
  • Handle contract renewal and negotiation for offices and apartments within assigned buildings
  • Keep property owners abreast of building statuses, such as occupancy, and repair needs
  • Interview, hire, and train building management and cleaning staff members
  • Deploy staff members in different areas of the building, in accordance with their specific skills
  • Review applications and interview prospective tenants in order to ensure that they fit the criteria
  • Record all transactions between tenants and building owners
  • Oversee the constant cleaning and maintenance of common areas such as halls and lobbies
  • Handle emergent situations such as fires and thefts according to set protocol and procedures
  • Serve action notices to tenants regarding the upkeep of their apartments
  • Advertise vacancies in local newspapers
  • Prepare and present reports regarding building maintenance and repair costs
  • Create and maintain relationships with vendors and suppliers in so as to maintain building cleaning supplies stock


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