Front Desk Clerk Duties and Responsibilities

Updated on September 26, 2018

The front desk of any organization holds great importance as it reflects the overall company’s image. Be it a business or a hotel; front desk personnel is responsible for providing customers with a first impression – which is usually considered to be the last impression, especially if it is the hospitality arena.

Companies and hospitality settings employ people at many levels to ensure that a positive company image is maintained and projected. Even though the position of a front desk clerk is an entry-level one, much is dependent on it. Front desk clerks perform one of the biggest jobs in a hotel which are checking guests in and out. This in itself is a huge responsibility which a front desk clerk needs to do with total professionalism while maintaining a pleasant demeanor.

Some other important duties and responsibilities of a hotel front desk clerk include.

Front Desk Clerk Duties and Responsibilities

• Greet guests and provide them with room availability and hotel facilities information
• Assign rooms to guests and provide them with instruction on using automated keys
• Make reservations over the phone and confirm them by giving call back services
• Instruct bellhops to escort guests to their rooms and handle luggage
• Maintain information of room availability and guests’ accounts
• Perform bookkeeping activities such as position charges and computing bills
• Collect payments in the form of cash and process credit card payments
• Record guests’ comments and complaints
• Advise housekeeping staff to handle tasks when rooms are vacated
• Answer incoming telephone calls and provide information on hotel’s services
• Take and relay messages to guests
• Issue safety deposit boxes to guests when requested
• Accept and carry out wake-up call requests
• Make cash drops at the end of each shift
• Refer guests to appropriate departments to ensure that their complaints are resolved
• Take and verify identification during check-ins
• Perform cleaning and maintenance tasks on the front desk
• Offer guests advice on local shopping and eating areas
• Communicate with staff on the previous shift to manage guests’ arrivals and reservations
• Inform management of any discrepancies in front desk operations
• Balance rebates and miscellaneous charges
• Provide guests with information on entertainment prospects inside the hotel
• Provide travel instructions to guests and arrange for transportation
• Complete and present reports pertaining to housekeeping to the management
• Report safety hazards to the management or security officials