Special Events Coordinator Resume Example [+Job Description]

Updated on: May 30, 2023

Special events coordinators are hired to add extra value to an event. They are expected to put together an event based on customers’ expectations and organize all aspects to ensure a successful event.

Special events coordinators communicate with clients to determine the type of event and related information. It may include decoration and food arrangements and procurement of supplies.

Once a special events coordinator understands what a client’s requirements are, he will set to work creating the event.

If you are writing a resume for applying as a special events coordinator, you must make sure that you add information regarding any certifications that you may possess in this regard and highlight your aesthetic sense.

Take a look at the sample below to get a better idea.

Special Events Coordinator Resume Example

Sofia Gabriel
Marietta, GA 63800
(000) 222-9876 

Results-driven and focused Special Events Coordinator with 8+ years of progressive experience in coordinating small and large-sized events. High-energy background in working successfully in a fast-paced event planning setting. Possess stupendous communication skills, superior presentation abilities, and contagious enthusiasm. Exceptional time management skills aimed at ensuring the timely execution of projects and meeting tight deadlines.

• Well-versed in planning and executing varied events such as corporate events, cocktail parties, luncheons, and product launches.
• Ability to build and carry out themed events.
• Highly skilled in negotiating space contracts and arranging for catering services.
• Superior knowledge of gathering information on each project to ensure the quality and success of the event.
• Keen understanding of proposing unique events management ideas to improve the process.

• Coordinated and supervised a massive event for Pepsi on its launch in Bauchi.
• Developed a catalog of themed events for client reference.
• Raised client base by 66% over three years by employing novel event planning ideas.
• Received five awards in 3 consecutive years – based on unique and original event planning ideas.


Special Events Coordinator
Nirvana Events, Marietta, AT
June 2018 – Present
• Discuss clients’ specific event planning needs and make arrangements to meet them.
• Confer with clients to determine their budgets.
• Devise event planning techniques keeping within budgets.
• Prepare event proposals based on clients’ needs.
• Negotiate space and catering details.
• Coordinate details of events to ensure appropriate execution.
• Book talented people such as musicians and DJs.
• Select and book chefs and waiters to manage food details.
• Select dishes to be served and taste them to ensure quality.
• Design promotional materials and make changes as per clients’ demands.
• Prepare presentations and secure sponsorships.
• Keep the inventory of equipment used at an event such as projectors, computers, and music systems.

Assistant Events Coordinator
ABC Company, San Diego, CA
May 2012 – Dec 2017
• Assisted in determining clients’ event planning needs.
• Assisted clients in filling out required forms.
• Managed promotional and event materials such as props and backdrops.
• Contacted space vendors and caterers for booking purposes.
• Answered logistics questions and created invitee lists.
• Hired staff such as waiters, handymen, and cooks.

Bachelor of Arts Degree in Communications
California State University, San Diego, CA

Certified Special Events Professional (CSEP)
Hats Off Event Management Institute, San Diego, CA

Special Events Coordinator Duties and Responsibilities

  • Meet clients to understand their individual needs for event planning and organization.
  • Determine budgets and provide clients with information on how much can be done within their budget.
  • Ensure that clients understand the details and limitations of their events.
  • Gather information for each special event project and ensure that collected data is consistent.
  • Negotiate vendors for space and venue.
  • Arrange catering services by placing a particular focus on seating arrangements and food and beverages.
  • Make site visits and acquire resources for each event.
  • Propose ideas to clients with a view to improving event planning and implementation processes.
  • Serve as a bridge between vendors and clients.
  • Coordinate the setup and teardown of events including décor, stage, and dance floors.
  • Ensure that proper furniture is procured keeping in mind the individual theme of the event.
  • Prepare materials such as name tags, notebooks, gifts/goodie bags, and seating cards.
  • Ensure that a proper rehearsal has been arranged prior to the time of the event.
  • Provide clients with appropriate periodic reports on event management progress.
  • Keep an eye on event expenses and ensure that all financial details are appropriately recorded.
  • Prepare event contracts, assist clients in understanding them, and make any necessary changes.