Position Overview
Events administrative assistants are explicitly hired to handle the administrative end of a busy executive or office, engaged in managing both small and large events.
The work of an events administrative assistant is not much different from an admin assistant who works in other businesses, but the main focus of someone working in this position is on ensuring that the company’s events are properly handled.
Events Administrative Assistant Qualifications
To work as an event administrative assistant, you have to be a self-starter, who is creative and has the capability of taking the initiative to achieve assigned goals and tasks.
In addition to this, you have to be a team player, and proficient in coordinating the many aspects of event management – from an administrative point of view.
Excellent organization skills, great attention to detail, a proactive nature, and the ability to handle many tasks at the same time are just some of the skills that you will need in order to work as events administrative assistant.
You must also possess exceptional communication skills – both written and verbal – along with exceptional knowledge of planning and executing company events.
Education
A high school diploma is a minimum qualification that you need to possess if you want to work as an event administrative assistant, but some organizations do require a college degree in a business field as well.
Events Administrative Assistant Duties and Responsibilities
• Handle clients’ inquiries over the telephone and in-person and forward important calls to the events manager.
• Compose and revise company documents related to events such as seminars, meetings, and corporate parties.
• Assist events coordinators with the execution of event galas by providing required administrative support.
• Update and manage calendars and provide reminders for upcoming company events.
• Provide extensive support in event execution by ensuring that all resources are available to the participants.
• Assist in the setting up and tearing down of events, with a special focus on timeliness and care of the materials involved.
• Interact with staff members and volunteers to ensure that they are provided with the right information to carry out their tasks.
• Prepare responses to written inquiries, providing both information on events and their execution processes.
• Produce mailings such as thank you letters and grant applications, along with project documentation.
• Create and maintain accurate and up-to-date records and files for all event management projects and ensure that all contracts are properly secured.
• Develop event-specific organizational tools such as timelines, contact lists, and work deliverable