An event coordinator is required to perform tasks of diverse nature, varying from client handling, budgeting, vendor dealing, financial negotiations, and graphic designing. This calls for a candidate with an outgoing and versatile personality.
To demonstrate your job-relevant skills, you require confidence, and to be confident it is imperative to prepare for your interview. You might not know the exact questions you will be asked, but it only takes a bit of research to get prepared for your interview.
Following are some sample event coordinator Interview Questions along with a brief reflection on appropriate answers.
10 Possible Questions and Answers for Event Coordinator Interview
1. What are your greatest strengths and weaknesses?
(It goes without saying that the strengths you mention must be job-specific, however, the weakness part is tricky. You can dodge the question by citing a weakness that could prove to be an asset in the particular field. Sample answer follows)
My most significant strength is creativity. My supporting strengths include teamwork, communication, and negotiation. My greatest weakness is perhaps that I am a perfectionist and never settle for anything less than perfection.
2. What are the typical responsibilities of an event coordinator?
(Do some research for this, read the job advertisement responsibilities section carefully, homework you do before an interview counts!)
An event coordinator is pretty much responsible for all major and minor aspects of the event. S/he is responsible for understanding client requirements, translating the same into an event plan, negotiating with vendors to attain prices that fall within budget, and ensuring the event is managed tactfully, each chunk being completed timely.
3. What technical expertise do you offer?
(Make sure you mention all the technical/ software knowledge you possess that is utilized by an event manager)
I offer exceptional command over Visio, MS Office, SAP, and EBMS.
4. Explain a situation where you feel your boss was wrong and how did you handle the same?
(Never speak any wrong word about your previous boss or employer)
I am of the opinion that the boss is always right. Once it happened that a client demanded a very unusual interior and my boss rejected it twice. I then convinced the boss to allow me to regard the client’s preferences, which he ultimately approved, and the customer was very happy with the design. I believe talking about things always helps.
5. How would you ensure efficiency while working as an events coordinator?
I believe that I possess the time management skills and the ability to ensure detail orientation which is the key to efficiency.
6. What are some of the challenges you think are part of this work?
Meeting deadlines and keeping clients happy!
7. How would you prioritize the tasks of an event?
Priorities usually depend on event time and size. I usually find out what a client feels is the most critical part of his event and I focus on that primarily.
8. Tell me about a particularly disastrous event that you had to manage. How did you cope?
One big event that I coordinated got rained on! The met office hadn’t predicted the inclement weather, but I was ready with canopies anyway since I plan ahead of time!
9. What types of clientele have you managed events for?
I have had the opportunity to manage both corporate clients and private ones, so I have managed meetings, conferences, weddings, parties, and even racing events!
10. Why did you leave your last job?
(Even if you left the job because you feel the company, management, and HR was pathetic, do not mention this! Keep your answer objective. State an external reason)
I left because I felt I need to utilize my expertise on a bigger platform.
How to Prepare for an Event Coordinator Interview?
Event coordinators need lots of preparation to get success in an interview.
Dressing properly is essential as is having a confident outlook.
But are these enough?
Let us put your mind at ease by providing you with some guidelines for your interview.
Research the company before you appear for the interview. This will make it easy for you to understand and answer any questions put to you regarding the company’s mission. Ensure that you know what the company is famous for and any successes that it has to its name.
Read the job description correctly. You will need to know what skills are required by the company that will help you organize events that will be talked about for years. By doing this, you will also be able to understand if this position is a top-level one or if you need to work under an event director’s supervision.
Match your skills to the job description. Do some mental math here. Do you possess excellent communication skills? Can you gather people and resources to create a perfect event? What do you know about budget events, and how can you handle cost savings? Do you have any innovative marketing ideas that will help the company promote its event management offers?
Formulate an interview plan: You cannot rely solely on an interviewer to bring your best out. Your initiative will speak volumes for you. Since you are applying for a position that requires both creativity and people skills, you need to make sure that you put this across to the employer.
Take a paper and a pen with you and refer to them when providing your professional information. It will be taken as a positive thing if you ask the interviewer some questions too (at the end of the interview of course). You can ask what kind of events they handle and which vendors they work with. This will show them that you are interested and proactive.