Top 14 Project Coordinator Interview Questions and Answers

If you appear in an interview for a position that requires much responsibility, you will need to be well-prepared for answering interview questions.

Interviews for the Project Coordinator job are important as they provide candidates with a chance to justify their qualifications mentioned in the resume.

Project Coordinator Interview questions can be divided into two categories – questions aimed at determining a candidate’s personality and those targeted at deciphering job knowledge.

Both these areas are critical because one cannot work without the other. So if you have answered all job knowledge questions accurately but have not been too successful at answering the others, you may not be chosen for the job.

What you need to do is to indulge in some research activities.

What questions will be asked for a project coordinator position?

How can you answer them effectively?

What is the interviewer looking for in an answer?

All these are baffling questions!

But if you take a look at the following set of interview questions and answers for the position of project coordinator, you will gain some idea of how these need to be answered.

Project Coordinator Interview Questions and Answers

1. Tell me a little bit about yourself.

Well, thank you so much for inviting me for being interviewed today. I’d describe myself as a motivated and high-energy project coordinator who has been working in this field for the past 4 years. I am good at organizing things and working on a timeline. I got my formal training in project coordination from the IBM Institute of Arts and Management

2. What are the three primary purposes of a project coordinator role?

The position mainly exists to serve as a liaison between client and service providers, to develop the client’s idea on a fixed budget, and to support the clients and organization throughout the project planning till operational implementation

3. Tell me about a somewhat challenging project you managed.

During the first year of my career, I was assigned conference coordination involving 50 local delegates. Just a week before the big day, the number of representatives was doubled and international speakers and facilitators were included in the guest list.

The budget was raised, but due to pressing times, it was very challenging to arrange travel and stay including visa clearances of international partners. However, I managed it, and the conference went exactly the way the client wanted.

4. Which internal consulting tools are you familiar with?

I am well-versed in Oracle, EBS, and SalesForce. I am tech savvy, therefore, can adapt to any software preferred by the company or client.

5. Name the accounting and administrative tasks that a project manager has to accomplish.

Budget management, discrepancy balancing, timeline development, and implementation are the core accounting and administrative tasks a project manager needs to master.

6. What are the personal strengths that aid you as a project coordinator?

Exceptional interpersonal skills and the ability to negotiate and work out conflict resolution in a win-win manner are three strengths that have always supported me in this role.

7. Tell me one thing you would like to change about yourself.

Sometimes, I feel I am too much of a perfectionist. I am not pleased by things, themes, and arrangements easily, and this trait burdens me at times more than the project would if my standards of work were in the same plane as the client’s expectations which are almost always less than what I expect of the project.

8. Can you describe the main steps involved in project planning?

Project management has three main phases. The preliminary phase involves understanding the project requirements after meeting with the clients and setting a budget. The second phase is that of planning and timeline development, and the final phase involves the implementation of the plan.

9. What level of expertise do you have in getting bills cleared by external vendors?

I have been in the field for a while now, and the most commonly needed vendors are on my personal contract panel. I have never had clearance issues with vendors since being a professional, I never commit or deliver any service on credit.

10. What is one skill that you feel is the most important in a project coordinator’s role?

Working successfully in a project coordinator’s role is entirely dependent on diverse skills, so there isn’t just one skill that one needs. However, the ability to multitask is of the highest importance as a project coordinator is often overseeing multiple projects at the same time, along with handling several duties within each project.

11. What are some of the typical working conditions that a project coordinator works in?

Project coordination is complex work. There are deadlines to meet and many people to liaise with during any given workday. Typically, a workday is characterized by both uncertainty and an element of surprise.

12. In a project coordinator’s role, how do you handle the uncertainty?

It is important to apply quick and creative thinking when dealing with uncertainties in a project. Team members may not get along, and funding may stop – it is up to us to ensure the efficacy of a project by employing tolerance, tact, and flexibility.

13. How do you plan a project?

The first thing I do when making a plan for a said project is to create a feasibility study. The next step is to plan how a project will progress – this includes setting targets and milestones. Distributing responsibilities and allocating resources is next, followed by taking measures to ensure that deadlines are met.

14. Can you work on holiday?

Definitely, I am available to work whenever the project requires me to.