Data Capturing Clerk Job Description

Updated on: February 14, 2016

Position Overview

Data capturing clerks (or data entry clerks as they are more commonly known as) perform one of the most important jobs in a company that depends highly on its information systems – they enter data into computer systems or databases. Simple, you believe? Not at all. Working as a data capturing clerk does not only involve great typing skills. There is so much more to this position than merely typing words.

To work as a data capturing clerk, you need to be well-organized and deadline-oriented, as you will be given a lot of information to punch in and limited time. You will also need to be meticulous in what you actually punch in, as the integrity of data is crucial. To work at this position, you may not need more than a high school diploma where education is concerned, however, you will need to possess exceptional typing skills. Additionally, you will be required to keep all the data that you see and work with confidential.

People wishing to work as data capturing clerks have a lot of industries to choose from. Whichever company you choose to work with, it is important that you know something about the industry that it operates in. This is imperative as you will be working with the company’s key information and at the slightest hint of errors, you can pick out the problem and address it, rather than punching in the wrong information.

Data Capturing Clerk Job Duties and Responsibilities

• Prepare source documents by compiling and sorting information according to specific instructions provided
• Verify accuracy of data from designated sources before entering it into the system
• Locate and correct any visible data errors by confirming its integrity with supervisors
• Punch information into predesignated databases or systems and double check information to make sure it has been accurately punched in
• Take and service orders for data updating and deletion by carefully and meticulously following orders
• Combine and rearrange data from source documents and transcribe given information into electronic formats
• Scan documents such as forms and photographs and ensure that they are associated with other pertinent data within the system
• Check all completed work for accuracy and change any field that requires editing
• Delete incorrectly posted or obsolete data and re-enter correct information
• Identify, label and organize electronic storage media and ensure that both security and confidentiality is maintained on a constant basis