Knowing the typical interview questions and answer for an Office Assistant interview is like a dream come true – but, is it possible?
Well, you cannot possibly know what exactly you will be asked in an interview, but you can figure out some questions at the very least. But this is only possible if you know the job description in detail.
Preparing for an interview is very important. If you are prepared, you have half the interview aced. How? Well, in this case, you will appear confident to the interviewer. And if you appear confident, that is half the game won. The rest, of course, will depend on how well you can answer the questions that you look so confident about!
Here are four rules of thumb:
• Make sure you respond with confidence
• Address the employer’s needs in your answers
• Make sure your answers are coherent, understandable, not too long, not too short and make sense
• Be honest: Recruiters and interviewers are very sharp. Don’t attempt to conceal anything from your employment history.
Have a look at the following set of interview questions and answers for the position of an office assistant to understand just what type of questions you may be asked.
Office Assistant Interview Questions and Answers
What are the most common duties of an office assistant?
An office assistant is responsible for distributing communications, maintaining office operations and supplies, carrying out preventive maintenance and acting as a liaison between staff and management.
How high do you deem the importance of time management in your position as an office assistant?
While I may not be able to rate it on a scale, I believe that time management is everything in this job. Many individuals and many departments are counting on you to do your work timely so that they can do theirs on time too. So if I can manage my own time well, I can do the same for them.
What do you believe are the significant characteristics of an office assistant?
An office assistant must be good at communicating because that is what she does all day – communicate. An eye for detail is also essential as the ability to multitask as often we are required to juggle many jobs at the same time.
What type of business communication are you familiar with?
During my work as an office assistant, I have written newsletters, emails, thank you letters, annual reports, and fax messages, all of which I am very comfortable in handling.
Which computer programs you are familiar with?
I have full command over the MS Word, Excel, Spread Sheets, PowerPoint, Outlook and social media.
What is your biggest strength as an office assistant?
I believe my biggest strength is my ability to develop realistic timelines and manage the priority of the allocated task wise to achieve the given targets on time.
What kind of office correspondence are you capable of generating?
I am well versed in writing thank you letters, issuing weekly reports and taking meeting minutes.
What are the steps in organizing a meeting?
Setting of meeting goals, getting a budget approved, arranging a venue, finalizing the list of participants, informing the participants and sending out invitations to delegates and speakers, arranging stay and travel if necessary, setting up required multimedia and other AV aids at the venue, deciding a menu and personally visiting the venue a day before the meeting to ensure everything is in place.
Describe a task you were on, which required a lot of detail. How did you handle it?
Once I was instructed to organize a meeting involving personnel from 5 different departments. The participants summed up to 120 and 60 were in other cities. I had to look into every participant’s travel and stay arrangements which required a lot of detail. In addition, the delegates and speakers were all busy in those dates I had to adjust the schedules as per their availability. I worked systematically, developed a timeline and managed everything effectively.
What do you do to ensure availability of office supplies at all times?
I generally do that by checking stock and inventory levels regularly and sending requisition requests timely.
How would you rate your technology skills?
On a scale of 1 to 10, I deem myself a confident 8. I am technology savvy as I can work on most word processing tools. I am also familiar with MS Access and PowerPoint.