In order to be considered for an Executive Administrative Assistant job, you should write a customized resume as per the needs of the specific employer.
Employers on average scan a resume in 10-20 seconds. This means the format, layout, and summary/objective must be really well chalked out and targeted in order to grab the reader’s attention.
How to Write a Professional Resume for Executive Administrative Assistant Position?
- Start your resume with a summary or objective statement.
- Emphasize your career highlights and core skills.
- Write your experience supported by quantified accomplishments in small bullet points.
- Pay special attention to the job description focus on the language they have used and use similar language and keywords.
- Highlight the following skills:
- Performing administrative and secretarial tasks
- Preparing and editing emails, reports, and memos
- Organizing meetings and appointments
- Arranging travel and stay
- Answering emails and phone calls
- Maintaining manual and computerized folders
- Taking and recording minutes of meetings
See the 5+ examples below to get a better idea of how to write and organize your information.
Executive Administrative Assistant Resume Example 1
Experience: 20+ Years
Education: High School Diploma
Daemon White
19 City Road, Arlington Heights, IL57900
(000) 123-3234
[Email]
EXECUTIVE ADMINISTRATIVE ASSISTANT
SUMMARY
Detail-oriented and passionate Executive Administrative Assistant, with excellent knowledge of providing dedicated administrative support to executive units. Skilled in acting as a core point of contact for queries. Effectively able to handle requests and queries appropriately. Expert in monitoring and overseeing office supplies and equipment, and producing reports and presentations.
AREAS OF EXPERTISE
Requests Management | Correspondence Handling
Scheduling |Documentation, and Filing
Reports Production | Meeting Oversight
Message Routing | Events Management
Research and Reporting | Stock and Inventory Management
PROFESSIONAL EXPERIENCE
Executive Administrative Assistant
Dollar Tree, Arlington Heights, IL
May 2014 – present
• Service 5 executives at one time, without compromising on efficiency
• Perform research work and develop documentation
• Schedule meetings, and follow-up with appointments
• Welcome visitors and guests and connect them with the right people
• Maintain schedules such as daily and long-term management of meetings and projects
• Balance conflicting priorities in order to ensure proper workflow
• Conduct and compile information, and present it in an appropriate way
• Serve as the first point of contact for queries
Executive Assistant
ABC Company, Arlington Heights, IL
Sep 2055 – May 2014
• Singlehandedly managed the company’s large corporate events
• Built relationships with external and internal clients
• Drafted and edited correspondence, articles, and reports
• Developed, implemented, and administered departmental office systems and procedures
• Monitored budgets, including expenditures and reporting
• Prepared spreadsheets for budgets and grants
• Maintained personnel records, and assist with interviewing processes
Administrative Assistant
RELX Group, Arlington Heights, IL
Jul 2001 – Sep 2005
• Handled correspondence such as memos and letters
• Oversaw office supplies and inventory
• Maintained records and updated filing systems
• Created spreadsheets, and oversaw budgets
• Answered telephone calls, and relayed messages
• Performed research work in assistance of specific projects
EDUCATION
Diploma
ABC School, Arlington Heights, IL
COMPUTER SKILLS
• MS Office Applications
• Google Now
• Quip and Wunderlist
Executive Administrative Assistant Resume Sample 2
Experience: 15+ Years
Education: AS Degree in Office Management
Phillip Granger
467 S Green Street, Meeker, OK 37462
(000) 124-9865 | philgra @email.com
EXECUTIVE ADMINISTRATIVE ASSISTANT
PERFORMANCE PROFILE
Proactive and confident administrative professional with a track record of providing ongoing support to executives in high-demand environments. Trustworthy, hardworking, and reliable with excellent communication skills and a sociable personality. Demonstrated talent for strategizing communications by developing agendas and communicating action plans effectively.
HIGHLIGHTS
• Reviewing databases, understanding relevant information
• Sharing important data with executives to help them make informed decisions
• Establishing workable file system solutions
• Maintaining meaningful relationships with staff, vendors and trade organizations
CORE ADMINISTRATION COMPETENCIES
• Scheduling
• Correspondence handling
• Word processing
• Technology usage
• Supplies requisition
• Data collection
SELECTED ACHIEVEMENTS
• Revamped the existing filing system, increasing the information derivation process by 88%.
• Juggled six events for two executives over a period of 12 days by employing exceptional multitasking skills.
• Reined in a support role during a branding activity undertaken by the marketing team which led to a 42% growth in sales.
PROFESSIONAL EXPERIENCE
Executive Administrative Assistant
QUALFON, Meeker, OK
Sep 2013 – Present
• Create confidential correspondence on behalf of executives keeping within the dictum of instructions
• Manage calendars, schedule appointments, and provide reminders to executives
• Procure supplies and materials and maintain productive relationships with vendors and suppliers
• Coordinate the details of meetings and special events and arrange for details such as venue and refreshments to be handled
• Develop, report on, and administer internal employee surveys and data collection initiatives
• Screen incoming calls and determine which ones can be forwarded
• Handle inquiries on the telephone and through emails
• Understand specific research needs, perform research and provide executives with filtered data to help them make informed decisions
• Strategize the time and content of meetings and conferences with executives
• Prepare routine and special reports and take minutes of the meeting
• Organize and maintain records and files and make travel arrangements
Front Desk Officer
ARINC, Meeker, OK
May 2016 – Sep 2013
• Greeted visitors and inquired into their purpose of visit
• Responded to callers over the telephone by providing them with needed information
• Guided/escorted visitors to concerned departments/staff members
• Handled appointment scheduling duties and followed up with appointments
• Created and maintained contact with vendors and suppliers to ensure timely delivery of office supplies
• Ensured that the front desk and surrounding areas were kept clean and maintained
EDUCATION
Associate of Science in Office Management
SOME COLLEGE, Meeker, OK – 2010
Executive Administrative Assistant Resume Sample 3
Experience: 10+ Years
Education: Associate’s Degree in General Business
Jake Hudson
410 Fiery Ave, Chicago, IL 89003
(000) 954-8454
jake @ email . com
EXECUTIVE ADMINISTRATIVE ASSISTANT
Flexible, dependable, and hardworking – successful administrative support professional.
PERFORMANCE SUMMARY
Highly dependable, adaptable administrative professional with the excellent ability to problem solve and multitask while remaining focused. Recognized for sound analytical skills with a strong ability to take decisions independently. ‘Can do’ attitude towards work. Bilingual: English and Spanish.
PROFESSIONAL EXPERIENCE
Executive Administrative Assistant
JP MORGAN CHASE, Chicago, IL
2012-present
• Enhanced office efficiency by 30% through implementation of user-friendly customer database and installation of interactive boards to facilitate interdepartmental communication
• Reduced office running costs by $7000 K per month through the implementation of economical strategies
• Interface with customers and employees and liaise with external departments
• Provide clerical assistance and ensure the smooth running of the office
• Maintain the executive’s calendar and events diary
Administrative Assistant
AMERICAN EXPRESS, Chicago, IL
2010-2012
• Coordinated 16 conferences successfully involving up to 200 speakers and delegates each
• Typed operation reports and sorted financial data
• Coordinated meetings and made stay and travel arrangements for participants
• Handled the reception desk, scheduled appointments, typed and sorted correspondence
EDUCATION
Associate’s Degre in General Business
THE COMMUNITY COLLEGE, Chicago, IL
AREAS OF EXPERTISE
– File Keeping
– Correspondence Handling
– Calendar Keeping
– Meeting Coordination
– Database Management
– Client Interaction
– Customer Service
– Travel Arrangements
– Office Upkeep
– Agenda Setting
– Budget Handling
– Clerical Support
TECHNOLOGY COMPETENCIES
• MS Word, Excel, PowerPoint, and Outlook
• ADP Payroll, Time and Attendance
• QuickBooks
• Typing Speed: 60 WPM
Sample 2021 Resume for Executive Administrative Assistant Position
Experience: 5+ Years
Education: High School Diploma
Susan Turner
667 Gold Nugget Drive, Deer Trail, CO 80105
(000) 858-2103
sustu@ email.com
EXECUTIVE ADMINISTRATIVE ASSISTANT
Bringing professionalism, initiative, and integrity.
SUMMARY
Detail-oriented, versatile, and reliable administrative professional with 5+ years of hands-on experience in managing the day to day operations of the office to ensure smooth work processes. Well-versed in conserving executives’ time by reading and researching correspondence and initiating communications.
HIGHLIGHTS
• Effective skills in maintaining appointment schedules, planning meetings and conferences, and making travel arrangements.
• Proficient in producing information by transcribing, formatting, and transmitting data and graphics.
• Adept at organizing and maintaining filing and record-keeping systems to ensure a systematized work environment.
• Qualified to conduct research, compile essential data, and prepare correspondence and presentations.
ACHIEVEMENTS IN ADMINISTRATIVE ARENA
• Introduced an automatic scheduling system that decreased time by 50%.
• Reduced paperwork by 48% by adding electronic records-keeping techniques.
• Simultaneously coordinated the details of two meetings, a conference, and a presentation, without any adverse effects on any of the events.
• Saved $52,000 per year by switching to a less expensive but equally good supplier.
PROFESSIONAL EXPERIENCE
Executive Administrative Assistant
Next Era Energy, Deer Trail, CO
(11/2018 – Present)
• Maintain executives’ personal and professional schedules by coordinating the details of daily events.
• Prepare correspondence such as memos and letters on behalf of supervising the executive.
• Conduct research and compile data in the form of reports to assist executives with their work.
• Compile and transcribe minutes of meetings and ensure that they are distributed to all intended recipients.
• Read and analyze incoming correspondence such as memos, submissions, and reports and determine their significance.
• Create and maintain effective liaison with vendors and suppliers to ensure the timely delivery of office supplies and equipment.
• Handle filing systems by filing and retrieving records, reports, and documents.
• Receive, open, sort, and distribute incoming correspondence.
• Make travel arrangements for executives and ensure that accommodation details are managed appropriately.
• Create and maintain a bridge between different departments to ensure smoothness of information flow.
Office Assistant
TJ Maxx, Deer Trail, CO
(5/2016 – 11/2018)
• Created and maintained electronic filing and record-keeping systems.
• Performed data entry work and ensured the integrity of data punched into the system.
• Assisted in handling executives’ schedules by coordinating details of meetings and presentations.
• Performed photocopying, scanning, and printing duties and ensured that all data is maintained safely and confidentially.
• Took and recorded minutes of the meeting and ensured that they were accurately typed out.
EDUCATION
High School Diploma
ABC School, Deer Trail, CO
CORE SKILLS
• Calls Screening
• Calendar Management
• Negotiation
• Confidentiality
• Correspondence Handling
• Recordkeeping
• Reports Preparation
• Conflict Resolution
• Data Entry
• Inventory Maintenance
• Workflow Coordination
• Communication
Executive Administrative Assistant Resume Sample 5
Experience: 1+ Year
Education: GED
Gregg Forrest
902 Highland Boulevard – New Castle, DE 82828
(020) 999-9999, Email
EXECUTIVE ADMINISTRATIVE ASSISTANT
OBJECTIVE
Seeking a position as an Executive Administrative Assistant at ABC Company using effective time management skills along with a high level of discretionary decision making in order to ensure smooth office operations.
HIGHLIGHTS
• 13 months of experience in general office administration
• Proven record of managing administrative support functions proactively
• Hands-on experience in interfacing with external companies regarding sensitive information
• In-depth knowledge of strategically maintaining schedules and coordinating business travel logistics
• Extremely skilled in facilitating information flow between different departments and key program members
TECHNICAL SKILLS
• Microsoft Office
• Outlook
• Database & Spreadsheet
• CRM
• E-file System
• Online Inventory
• Microsoft Windows & Mac
• Social Media
• Typing Speed: 60 WPM
PROFESSIONAL EXPERIENCE
Executive Administrative Assistant
Curtin Core Technology – New Castle, DE
Mar 2020 – Apr 2021
• Provided administrative support to vice president and other executives
• Scheduled and maintained complex calendars
• Arrange and coordinate travel plans
• Reconciled invoices and expense reports
• Assisted with presentations and board meeting
• Prepared and maintained budgets
• Managed operational details and prepared agendas
• Maintained confidential records and files
EDUCATION
GED
Delaware School, New Castle, DE
ADDITIONAL CAPABILITIES
• Hard working and dedicated
• Strong decision-making skills
• Ability to manage multiple projects at the same time
• Exceptional oral and written communication skills
• Highly organized with a flexible schedule