School Administrative Assistant Job Description Sample

Updated on: August 12, 2020
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School administrative assistants work under the direction of a principal or administrator. They coordinate, organize, oversee, and perform everyday clerical and administrative duties associated with school operations.

Besides that, they provide secretarial assistance to the principal and serve as a liaison between students, staff, and parents. They must also have some knowledge of computers and school office practices as it will help them perform their duties correctly.

To work as a successful school administrative assistant, one needs to possess knowledge of office management techniques and have some information on modern office practices in an academic environment.

See also: School Administrative Assistant Resume

School Administrative Assistant Job Description Sample

  • Oversee, coordinate and perform day to day school administrative functions
  • Prepare and maintain student records and ensure that they are updated regularly
  • Provide secretarial assistance to the principal
  • Perform administrative tasks such as typing and editing letters and bulletins
  • Organize school newsletters, memos and agendas, and notification systems
  • Manage the reception area and direct visitors and parents to correct school personnel
  • Attend school board meetings and take minutes of meetings
  • Reproduce minutes accurately and forward to designated staff
  • Handle mail distribution, collating, filing, faxing and sorting activities
  • Manage purchase orders and authorizations
  • Relay information to faculty and students using a variety of mediums
  • Answer telephone calls and transfer calls to the appropriate recipients
  • Maintain students attendance and immunization records
  • Provide support in new teachers and office staff orientation
  • Administer first aid and CPR during times of emergencies
  • Assist parents with school registration and admission procedures
  • Distribute and collect textbooks and stationery
  • Supervise classrooms in the event of short absences of teachers
  • Manage students’ activities during break time and events
  • Broadcast announcements over the public address systems
  • Assists all school departments with routine clerical activity
  • Purchase and check office supplies
  • Serve as backup for receptionist
  • Handle mail, check the log, distribute mail, and paychecks
  • Manage daily student attendance reports
  • Maintain the student database
  • Organize student files and reports





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