School administrative assistants work under the direction of a principal or administrator. They coordinate, organize, oversee, and perform everyday clerical and administrative duties associated with school operations.
Besides that, they provide secretarial assistance to the principal and serve as a liaison between students, staff, and parents. They must also have some knowledge of computers and school office practices as it will help them perform their duties correctly.
To work as a successful school administrative assistant, one needs to possess knowledge of office management techniques and have some information on modern office practices in an academic environment.
See also: School Administrative Assistant Resume
School Administrative Assistant Job Description Sample
- Oversee, coordinate and perform day to day school administrative functions
- Prepare and maintain student records and ensure that they are updated regularly
- Provide secretarial assistance to the principal
- Perform administrative tasks such as typing and editing letters and bulletins
- Organize school newsletters, memos and agendas, and notification systems
- Manage the reception area and direct visitors and parents to correct school personnel
- Attend school board meetings and take minutes of meetings
- Reproduce minutes accurately and forward to designated staff
- Handle mail distribution, collating, filing, faxing and sorting activities
- Manage purchase orders and authorizations
- Relay information to faculty and students using a variety of mediums
- Answer telephone calls and transfer calls to the appropriate recipients
- Maintain students attendance and immunization records
- Provide support in new teachers and office staff orientation
- Administer first aid and CPR during times of emergencies
- Assist parents with school registration and admission procedures
- Distribute and collect textbooks and stationery
- Supervise classrooms in the event of short absences of teachers
- Manage students’ activities during break time and events
- Broadcast announcements over the public address systems
- Assists all school departments with routine clerical activity
- Purchase and check office supplies
- Serve as backup for receptionist
- Handle mail, check the log, distribute mail, and paychecks
- Manage daily student attendance reports
- Maintain the student database
- Organize student files and reports