School Administrative Assistant Job Description Sample

Updated November 29, 2021
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School administrative assistants work under the direction of a principal or administrator.

They coordinate, organize, oversee, and perform everyday clerical and administrative duties associated with school operations.

Besides that, they provide secretarial assistance to the principal and serve as a liaison between students, staff, and parents.

They must also have some knowledge of computers and school office practices as it will help them perform their duties correctly.

To work as a successful school administrative assistant, one needs to possess knowledge of office management techniques and have some information on modern office practices in an academic environment.

School Administrative Assistant Job Description Sample

  • Oversee, coordinate and perform day to day school administrative functions
  • Prepare and maintain student records and ensure that they are updated regularly
  • Provide secretarial assistance to the principal
  • Perform administrative tasks such as typing and editing letters and bulletins
  • Organize school newsletters, memos and agendas, and notification systems
  • Manage the reception area and direct visitors and parents to correct school personnel
  • Attend school board meetings and take minutes of meetings
  • Reproduce minutes accurately and forward to designated staff
  • Handle mail distribution, collating, filing, faxing and sorting activities
  • Manage purchase orders and authorizations
  • Relay information to faculty and students using a variety of mediums
  • Answer telephone calls and transfer calls to the appropriate recipients
  • Maintain students attendance and immunization records
  • Provide support in new teachers and office staff orientation
  • Administer first aid and CPR during times of emergencies
  • Assist parents with school registration and admission procedures
  • Distribute and collect textbooks and stationery
  • Supervise classrooms in the event of short absences of teachers
  • Manage students’ activities during break time and events
  • Broadcast announcements over the public address systems
  • Assists all school departments with routine clerical activity
  • Purchase and check office supplies
  • Serve as backup for receptionist
  • Handle mail, check the log, distribute mail, and paychecks
  • Manage daily student attendance reports
  • Maintain the student database
  • Organize student files and reports




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