Position Overview

Responsible for performing repetitive and routine accounting procedures, accounting assistants are hired in the accounting departments of all types of companies. Since handling accounts of any organization is of extreme importance, you will find accounting assistants working in almost every type of organization.

Accounting assistants manage both accounts receivable and payable duties. They provide assistance to a company’s accounts and finance professionals by managing detailed accounting procedures. This may include keeping track of expenditures, petty cash and business loans and posting detailed transaction information. Since accounting assistants are required to perform many duties at the same time, they need to be able to multitask effectively. Considered mundane work by some, the work of an accounting assistant is actually very crucial to a company’s profitability.

Many accounting assistants are hired if they possess a high school diploma or a GED at the very least however, a bachelor’s in accounting or finance can go a long way in performing the duties associated with this position properly. A list of duties that an accounting assistant is required to perform includes:

Sample Job Duties for Accounting Assistant Resume

• Prepare and process invoices, journal vouchers and employee statements

• Reconcile finance accounts and handle credit control management duties

• Create and maintain accounting spreadsheets and post vouchers to predefined accounting database

• Handle cash allocation tasks and prepare checks

• Ensure that all calculations are verified and that correct entries are being posted to the database

• Handle petty cash allocation and transactions

• Manage accounts receivable and payable activities in accordance to the company’s procedures and protocols

• Manage customer invoice and preparation activities

• Coordinate deposit activities and make sure that delinquent customers’ accounts are followed up

• Perform analysis on discrepancies and take measures to correct them

• Balance general and subsidiary ledgers

• Verify business transactions and ensure that they are posted in the database in a time efficient manner

• Create and maintain liaison with bank professionals in order to confer regarding bank statements

• Provide payroll support to other accounting professionals by performing appropriate checks

• Assist in locating bills and proof of deliveries

• Handle clerical duties such as opening and sorting mail and received bills

• Prepare and maintain fixed asset inventory lists

• Handle tax return activities and manage payment of company bills

• Provide monthly closing support to other accounting professionals

• Manage bank transfer activities and employee expense reports