Secretary Job Advertisement Sample

Updated on: February 2, 2023

ABC Company is looking for a highly-motivated and alert person to perform numerous general official, computer-related (data entry), and receptionist duties.

The person has to act as a personal assistant to the CEO and provide support in her personal and business organization while maintaining a professionally active relationship with the CEO.

Position Title: Secretary
Company Name: ABC Company
Location: 3330 Lomita Boulevard, Torrance CA
Category: Support
Number of Positions: 1
Salary: $36,523 – $44,762 Per Year
Last Date to Apply: February 28, 2023

Essential Functions
• Manage, organize, and maintain the CEO’s time calendar, scheduling and reminding appointments.
• Take the initiative to make minor job-specific decisions in the absence of the CEO.
• Make travel arrangements for the CEO and accompanying personnel which includes reservations (VISA applications, airline, car rental, local ground transportation, hotel, meals, etc.).
• Arrange for any materials required (Presentations, documentation, print hand-outs, memos, dairies) for all CEO meetings efficiently.
• Maintain organizational charts with the help of all organization-wide employees and staff.
• Receive and distribute relevant information to/from internal and external sources by telephone, email, or in person.
• Maintain office supplies in collaboration with the administration department and keep an up-to-date record of all stock inventory levels to order/acquire supplies needed.
• Take notes in meetings, conferences, and day-to-day activities of the CEO.
• Perform other administrative duties.

Educational Requirements
High School Diploma or GED

2 years of relevant experience

Required Skills 
• Extremely detail-oriented and with perfect follow-up skills
• Must have a high speed of writing for taking notes
• Basic Project Management ability
• Ability to organize tasks, research, and keep records.
• Highly dependable and trustworthy
• Able to maintain the confidentiality of extremely sensitive documents

Qualified candidates should apply by e-mailing their resume with a cover letter, mentioning the position title and location in the subject, to cheryl.prochera @  email . com

P.S. Make sure you provide your current contact details.