Self Declaration Letter Sample

Updated on: December 17, 2023

A self-declaration letter is a document written by an individual to assert and verify certain facts or information about themselves. It is typically used to provide proof of employment, income, or personal circumstances in various situations.

In a self-declaration letter, the individual provides details about their job description, salary, tenure, or any other relevant information that supports their claims. This letter serves as a legal and binding statement, and any false or misleading information can have consequences.

A self-declaration letter may be required when someone is self-employed, their previous company no longer exists, or when applying for visas, child custody, or positions after a career pause. It may or may not be addressed to a specific recipient, depending on the purpose.

While the format may vary, a self-declaration letter usually begins with a declaration header and includes the individual’s name, address, and contact information. It is essential to ensure the accuracy of the provided information and, if necessary, provide contact details of a reference who can verify the claims made in the letter.

Recommended: Self Introduction Letter Sample

Sample Self Declaration Letter for Employment

To whom it may concern,

I, John Doe, am writing this self-declaration letter to provide information about my employment status. This letter is being submitted in accordance with the XYZ Company’s requirements for employment verification.

I hereby declare the following:

  1. I am currently employed at XYZ Company as a Software Engineer. I have been working with the company since January 1, 20XX, and am currently on a full-time basis.
  2. My responsibilities include developing software applications, participating in team meetings, and collaborating with colleagues on various projects.
  3. As per the company policy, my monthly salary is $5,000 and I am paid on a bi-monthly basis.
  4. I comply with all the rules, regulations, and standards set by the company in my role, including adhering to the company’s code of conduct and maintaining confidentiality of sensitive information.
  5. As part of my employment, I am entitled to health insurance, paid time off, and participation in the company’s 401(k) retirement plan.

I affirm that the information provided in this self-declaration letter is true and accurate to the best of my knowledge. I understand that any false or misleading information may have consequences as per the company’s policies and employment agreements.

If required, I am willing to provide additional documentation or references to support the information provided in this letter.

I kindly request you to consider this self-declaration letter as sufficient proof of my employment status. If you require any further information or need to discuss this matter, please feel free to contact me using the contact details provided below.

Thank you for your attention to this request.

Yours sincerely,
John Doe
Phone: +1 123-456-7890
Email: [email protected]

Sample Self Declaration Letter for Address Proof

Jane Davis
123 Maple Street
Springfield, MI 12345
[email protected]
(555) 123-4567

December 17, 2023

Mr. Robert Johnson
Customer Service Manager
XYZ Corporation
456 Oak Avenue
Cityville, MI 54321

Subject: Self-declaration Letter for Address Proof

Dear Mr. Johnson,

I, Jane Davis, am writing this letter to provide a self-declaration as proof of my residential address. This self-declaration is being made in accordance with the requirements of XYZ Corporation for address verification purposes.

I hereby declare that:

  1. I am a resident of 123 Maple Street, Springfield, MI 12345, and this has been my permanent address since February 2015. I have been residing at this address continuously and consider it as my primary place of residence.
  2. All official communications, documents, and mail from XYZ Corporation should be sent to the aforementioned address. I request you to update your records to reflect this as my official address for all future correspondence.
  3. I confirm that the utilities at this address, including electricity, water, and internet services, are registered in my name.

I affirm that the information provided in this letter is true and accurate to the best of my knowledge. I understand that providing false or misleading information may have legal consequences.

If required, I am willing to provide additional supporting documentation, such as a copy of a utility bill or a residential lease agreement, to further verify my residential address.

I kindly request you to consider this self-declaration letter as sufficient proof of my residential address. If you require any additional information or documentation, please feel free to contact me using the contact details provided above.

Thank you for your attention to this matter.

Yours sincerely,

Jane Davis

How to Write a Self-Declaration Letter?

To write a self-declaration letter, follow these guidelines:

1. Heading: Begin the letter with the date and your personal details, including your full name, address, and contact information. You can align this information to the right side of the page.

2. Salutation: Address the letter to the appropriate recipient, such as “To whom it may concern” or a specific person’s name if applicable.

3. Introduction: In the opening paragraph, clearly state the purpose of the letter, specifically mentioning that it is a self-declaration letter. Explain why you are writing the letter and provide any necessary context or background information.

4. Declaration: In the main body of the letter, make your self-declaration. Provide accurate and specific details about the information you are declaring, whether it is related to employment, personal circumstances, address proof, or any other relevant subject.

  • Ensure that the information you provide is complete, truthful, and supported by any necessary documentation or references.
  • Use clear and concise language to convey your message effectively.

5. Confirmation and Affirmation: Declare that the information provided is true and accurate to the best of your knowledge. State that you understand the potential consequences of providing false or misleading information.

6. Supporting Documentation: If applicable and if required, mention your willingness to provide additional supporting documentation or references to validate the claims made in the letter. This can add credibility to your declaration.

7. Closing: End the letter with a polite closing, such as “Yours sincerely” or “Best regards,” followed by your full name, contact information, and signature.

8. Contact Information: Include your phone number, email address, or any other relevant contact details.

9. Proofread: Before finalizing the letter, proofread it carefully to ensure accuracy, coherence, and clarity of the content.

Remember, the format and specific details of a self-declaration letter may vary depending on the purpose and requirements. Always refer to any guidelines or instructions provided by the intended recipient when writing the letter.

Final Thought

A well-crafted self-declaration letter can be a powerful tool in various situations. Whether you’re applying for a job, requesting a leave of absence, or seeking an exemption, our Self Declaration Letter Sample page provides you with the guidance and examples you need to create a compelling and effective letter. Trust in your abilities, be honest, and let your words make a difference.

3 thoughts on “Self Declaration Letter Sample

  1. Daina Goberdhan

    Hi, I need help writing an income declaration of self-employment for a once of week cook

  2. blankShoaib Abbas Post author

    Dear Daina:

    We are working on it. Will let u know when it will be ready.


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