Sometimes a school, bank, landlord or government office asks you to confirm that someone lives with you. A short, clear letter that states the person’s name, the address and the date they moved in can answer that request.
Below are 11 sample letters stating that someone lives with you: a family member, tenant, roommate, adult child, friend, cousin, grandparent, foster child, temporary guest, partner and live-in helper. After them, use the free builder to write your own letter, then print it or copy it.
AdvertisementAll names, addresses and organizations are fictional. Replace every detail with your own true information, and ask the organization what it needs before you send the letter.
11 Sample Letters Stating That Someone Lives With You
Quick jump: Family memberTenantRoommateAdult childFriendCousinGrandparentFoster childTemporary guestPartnerLive-in helper
For a Family Member
412 Cedar Lane
Springfield, IL 62704
gregory.hayes@email.com | (555) 010-0501
October 30, 2026
Ms. Diane Foster
Circulation Supervisor
Hollowmere County Library
220 Library Plaza
Springfield, IL 62701
Dear Ms. Foster:
I am writing to confirm that my brother, Michael Hayes, lives with me at 412 Cedar Lane, Springfield, IL 62704, and to provide this letter for his library card application.
Michael has lived in my home since June 1, 2024. He has his own room, receives his mail at this address and shares household costs with me.
I am happy to confirm this information by phone at (555) 010-0501 or by email at gregory.hayes@email.com. I can also show a copy of my photo ID or a recent utility bill if you need one.
Sincerely,
Gregory Hayes
For a Tenant Renting a Room
88 Birch Street
Madison, WI 53703
linda.carver@email.com | (555) 010-0512
October 30, 2026
Mr. Paul Nelson
Branch Manager
Whitmoor Credit Union
140 Main Street
Madison, WI 53703
Dear Mr. Nelson:
I am the owner of 88 Birch Street, Madison, WI 53703, and I am writing to confirm that Kevin Brooks lives there as my tenant. This letter is for his new account application.
Kevin has rented a furnished room in my home since March 15, 2025, and he pays $650 a month. He receives his mail at this address and has a key to the home.
Please contact me at (555) 010-0512 or linda.carver@email.com to verify these details. I have attached a copy of the deed and my photo ID.
Sincerely,
Linda Carver
For a Roommate
456 Willow Lane, Apt. 3B
Denver, CO 80205
emily.martinez@email.com | (555) 010-0523
October 30, 2026
Ms. Rachel Dunn
Patient Registration Coordinator
Greywood Health Clinic
900 Wellness Way
Denver, CO 80206
Dear Ms. Dunn:
I am writing to confirm that my roommate, Sarah Johnson, lives with me at 456 Willow Lane, Apt. 3B, Denver, CO 80205. Sarah is registering as a new patient and needs proof of her current address.
Sarah has lived in the apartment since April 15, 2025. She shares the rent and utilities equally, and her mail is delivered to this address.
You are welcome to call me at (555) 010-0523 or write to emily.martinez@email.com to confirm this information.
Sincerely,
Emily Martinez
For an Adult Child Who Is a Student
789 Pine Street
Raleigh, NC 27601
robert.smith@email.com | (555) 010-0534
October 30, 2026
Registrar’s Office
Halbrook Community College
2000 Campus Drive
Raleigh, NC 27603
To the Registrar:
I am writing to confirm that my daughter, Jessica Smith, lives with me at 789 Pine Street, Raleigh, NC 27601. This letter supports her in-state residency review for fall enrollment.
Jessica has lived in our home since September 1, 2021. She is a full-time student, works part time nearby and uses this address for her mail and her records.
I would be glad to answer any questions at (555) 010-0534 or robert.smith@email.com. I am also willing to sign a notarized statement if the college requires one.
Sincerely,
Robert Smith
For a Friend
321 Maple Street
Columbus, OH 43215
laura.brown@email.com | (555) 010-0545
October 30, 2026
Ms. Susan Whitaker
Voter Registration Clerk
Oakmere County Elections Office
75 Government Square
Columbus, OH 43215
Dear Ms. Whitaker:
I am writing to confirm that my friend, Daniel Green, lives with me at 321 Maple Street, Columbus, OH 43215, and to support his voter registration.
Daniel has lived in my home since February 1, 2025. He lives here as part of my household, receives his mail at this address and has no other residence.
Please contact me at (555) 010-0545 or laura.brown@email.com if you need any further information.
Sincerely,
Laura Brown
For a Cousin
Michael Taylor
234 Cedar Avenue
Austin, TX 78704
michael.taylor@email.com | (555) 010-0556
October 30, 2026
Ms. Karen Wells
Human Resources Coordinator
Fairmount Row Staffing
1500 Congress Avenue
Austin, TX 78701
Dear Ms. Wells:
I am writing to confirm that my cousin, Emily Brooks, lives with me at 234 Cedar Avenue, Austin, TX 78704. This letter is for her payroll and address records.
Emily has lived in my home since January 10, 2025. She has her own room, works nearby and receives her mail at this address.
You can reach me at (555) 010-0556 or michael.taylor@email.com to confirm these details.
Sincerely,
Michael Taylor
For a Grandparent
Daniel Johnson
123 Maple Drive
Burlington, VT 05401
daniel.johnson@email.com | (555) 010-0567
October 30, 2026
Mr. Thomas Reed
Intake Coordinator
Ferncliff Senior Services
60 Elm Street
Burlington, VT 05401
Dear Mr. Reed:
I am writing to confirm that my grandmother, Margaret White, lives with me at 123 Maple Drive, Burlington, VT 05401, as she applies for senior services.
My grandmother has lived in my home since January 15, 2024. She has her own bedroom on the first floor, and our family helps with her daily care. She receives her mail and medical notices at this address.
Please call me at (555) 010-0567 or email daniel.johnson@email.com. I will gladly provide my photo ID and a recent utility bill.
Sincerely,
Daniel Johnson
For a Foster Child
Jennifer Smith
456 Oak Street
Tacoma, WA 98402
jennifer.smith@email.com | (555) 010-0578
October 30, 2026
Enrollment Office
Larkspur Hollow Unified School District
300 School Lane
Tacoma, WA 98403
To the Enrollment Office:
I am writing to confirm that Alex Brown lives with my family at 456 Oak Street, Tacoma, WA 98402, and to support Alex’s enrollment in your district.
Alex was placed in our home through the state foster care program and has lived with us since April 10, 2025. My husband and I are Alex’s licensed foster parents, and Alex receives mail at this address.
Please contact me at (555) 010-0578 or jennifer.smith@email.com. I can provide our placement paperwork and my photo ID.
Sincerely,
Jennifer Smith
For a Temporary Guest
Rachel Green
789 Pine Boulevard
Portland, OR 97205
rachel.green@email.com | (555) 010-0589
October 30, 2026
Ms. Angela Price
Leasing Manager
Tamsin Ridge Property Management
410 Riverfront Drive
Portland, OR 97204
Dear Ms. Price:
I am writing to confirm that my colleague, Tom Miller, lives with me at 789 Pine Boulevard, Portland, OR 97205, for an apartment application he is submitting to your office.
Tom has stayed in my home since August 15, 2026, while he relocates for work, and he plans to stay until December 31, 2026. He has his own room and receives his mail here.
I am happy to confirm this by phone at (555) 010-0589 or by email at rachel.green@email.com.
Sincerely,
Rachel Green
For a Partner
Brian Walker
905 Elm Court
Charlotte, NC 28202
brian.walker@email.com | (555) 010-0590
October 30, 2026
Mr. Steven Blake
Customer Service Representative
Brantley Mills Insurance Agency
2200 Trade Street
Charlotte, NC 28203
Dear Mr. Blake:
I am writing to confirm that my fiancée, Megan Reynolds, lives with me at 905 Elm Court, Charlotte, NC 28202, so that she can be added to our household insurance quote.
Megan has lived in our home since September 1, 2025. We share household costs, and her mail and driver’s license both use this address.
Please reach me at (555) 010-0590 or brian.walker@email.com if you need anything more.
Sincerely,
Brian Walker
For a Live-In Helper
Carol Anderson
118 Linden Road
Omaha, NE 68102
carol.anderson@email.com | (555) 010-0601
October 30, 2026
Ms. Beth Coleman
Member Services Manager
Orchard Glen Credit Union
35 Harney Street
Omaha, NE 68102
Dear Ms. Coleman:
I am writing to confirm that Janet Morris lives with me at 118 Linden Road, Omaha, NE 68102, and to support her account application with your credit union.
Janet has lived in my home since May 1, 2025, and she works as a live-in helper for my mother. She has her own room, receives her mail here and has no other residence.
Please contact me at (555) 010-0601 or carol.anderson@email.com to verify this information.
Sincerely,
Carol Anderson
Free Proof of Residence Letter Builder
Step 1. Who lives with you?
Step 2. Who is asking for the letter?
Step 3. Tap only the lines that are true.
Step 4. Click any text in the letter and type to make it yours.
Replace every bracket with your own details, and change they and their if needed. Include only facts you know are true. Ask the organization whether it needs a notarized statement, an ID copy or a specific form.
[Your Address]
[Email | Phone]
[Date]
[Recipient Name]
[Title or Office]
[Organization Name]
Dear [Recipient Name]:
I am writing to confirm that [Resident’s name] lives with me at [Street address, City, State ZIP], and to provide this letter for the purpose stated below.
[Resident’s name] is my family member and has lived in my home since [Month Day, Year].
[Resident’s name] is my roommate and has lived in my home since [Month Day, Year].
[Resident’s name] is my friend and has lived in my home since [Month Day, Year].
This letter is for school or college enrollment at [School name].
This letter is for opening or updating an account at [Bank or business name].
This letter is for an application with [Agency or office name].
They receive their mail at this address.
They share household costs with me.
They have their own room in the home.
They are a full-time student.
They work nearby.
They have lived here continuously since the date above.
They live here as part of my household and do not pay rent.
They plan to stay until [end date].
I can provide a copy of my photo ID or a recent utility bill.
I am willing to sign before a notary if required.
I am happy to confirm this information by phone.
I am named on the lease or deed for this address.
I declare that the information in this letter is true to the best of my knowledge. Please contact me at [Phone] or [Email] if you need anything more.
Sincerely,
[Your Name]
To save your letter: press Ctrl+P (Windows) or Cmd+P (Mac) and choose Save as PDF. Only the letter prints. To copy it, select the text inside the letter and press Ctrl+C or Cmd+C.
How to Write a Proof of Residence Letter
| Part | What to write |
|---|---|
| Your details | Your name, address, email and phone |
| Date and recipient | Today’s date and the name, title and address of the office asking |
| Statement | That the person lives with you, at which address, and since when |
| Relationship | How you know the person, such as family, roommate or friend |
| Purpose | What the letter is for, such as school enrollment or an account |
| Contact and signature | How to verify the facts, and your signature |
- Ask what is needed. Find out whether the organization wants a letter, a form, a notary or an ID copy.
- Use a formal format. Add your contact details, the date and the name of the office or person asking.
- State the facts. Give the resident’s full name, the full address and the date they moved in.
- Explain your relationship. Say how you know the person and, if it helps, how the household shares costs.
- Add contact details. Invite the reader to call or email you to verify the information.
- Sign and date it. Type the letter, keep it to one page and sign it by hand.
Other Documents That Can Prove Residency
| Document | Why it helps |
|---|---|
| Utility bill | Shows a name at an address |
| Lease or rent receipt | Shows the right to live there |
| Bank statement or ID | Shows a current address |
| Government mail | Shows an address on file |
Requirements vary by organization, so ask which documents it accepts. A letter from the person you live with is often used alongside these documents, not instead of them.
When a Notarized Statement Is Needed
Some organizations ask for a sworn statement, also called an affidavit of residency. One school district, for example, says its shared residency form is a legal document that must be notarized and completed by both the homeowner and the parent. If you are asked for a notarized statement, sign it only in front of a notary public and write only facts you know to be true.
Mistakes to Avoid
- Leaving out the move-in date. Most reviewers look for it first.
- Using a nickname. Use the full legal name.
- Giving an incomplete address. Include the apartment number, city, state and ZIP code.
- Guessing. Write only what you know to be true.
- Skipping the signature. An unsigned letter may be rejected.
- Not asking what is required. Check whether a form or a notary is needed.
Letter Checklist
Tick each item as you finish. Your letter is ready when the counter reaches 10.
Frequently Asked Questions
Why might I need a proof of residence letter?
Schools, colleges, banks, motor vehicle offices, election offices, landlords, insurers and benefit programs often ask for proof of where a person lives. A letter from the person you live with can help when you do not have a lease or utility bill in your own name.
Can I use a handwritten letter?
A typed letter is easier to read and looks more official. Some organizations accept a legible handwritten letter, but you should ask first.
How long should the letter be?
One page. State who lives with you, the address, since when, your relationship and the purpose, then give your contact details.
Who can write the letter?
The person whose home it is, such as a homeowner, leaseholder, host or parent. Check whether the organization wants an independent third party, such as a landlord, instead of a relative.
Does the letter need to be notarized?
Sometimes. One school district says its shared residency affidavit must be notarized and completed by both the homeowner and the parent. Ask the requesting organization whether it needs a notarized statement, a specific form or an ID copy.
What other documents can prove residency?
Utility bills, leases, mortgage bills, rent receipts, IDs that show a current address, bank statements, voter registration cards and government mail can also help. Requirements vary by organization, so ask which documents it accepts.
What should the letter include?
The resident’s full name, the complete address, the date they moved in, your relationship, the reason for the letter, your contact details, your signature and the date.
Do I have to say why I am writing the letter?
No, but a short reason gives context and helps the reader see why the letter was written.
Can I write a letter for someone who is staying temporarily?
Yes. State the date they arrived and the date they expect to leave, and say that the stay is temporary. Keep the dates accurate.
Are there consequences for false statements?
Yes. A statement signed under oath that turns out to be false may be treated as perjury. Write only facts you know to be true, and ask the organization or an attorney if you are unsure.
Conclusion
A good proof of residence letter is short, factual and signed. Name the person, the address and the date, explain your relationship and give your contact details. Then use the builder above to write yours.
Disclaimer
The samples are fictional. All names, addresses and organizations are made up. Replace every detail with your own true information.
Requirements vary. Schools, banks, agencies and landlords set their own rules for proof of residence, including forms, notarization and ID. Ask the requesting organization before you send a letter.
You are responsible for what you write. Include only facts you know to be true. False statements, especially in a sworn statement, can have serious consequences.
No guarantee. A letter may or may not be accepted, and we cannot promise any result. We are not responsible for the content of other websites.
Related Reading
- Proof of residency letter from landlord
- Letter stating that I am not working
- Letter stating that I support someone financially
- No income letter sample
- Proof of income letter from employer
- Self declaration letter sample
- To whom it may concern letter format
- More reference letter samples
- All sample letters
Sources: Legal Templates, What Is a Proof of Residency Letter?; Shared Residency, school district student services page. Rules vary by organization. Sample letters are fictional. This page is general information, not legal advice.