Being unable to come to work due to illness can happen to anyone. In such situations, it is important to inform your supervisor or manager promptly and professionally. Writing a sick day email is a courteous way to communicate your absence and ensure that your responsibilities are managed in your absence.
This page provides two sample sick day emails that you can use as references, along with step-by-step guidance on how to write an effective sick day email. These examples will help you craft a clear and concise message, while maintaining a respectful and professional tone.
Whether you choose to use one of the provided samples or follow the outlined steps to write your own email, this page will assist you in communicating your sick leave request effectively. Remember to follow your company’s sick leave policy and any specific guidelines they may have for notifying your absence.
Now, let’s delve into the sample emails and the tips on how to write a sick day email to ensure a smooth and seamless communication process during your absence.
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Table of Contents
- Sick Day Email Sample
- Sick Day Email Template
- How to Write a Sick Day Email?
Sick Day Email Sample
Subject: Sick Leave Request
Dear [Supervisor’s Name],
I hope this email finds you well. Unfortunately, I am feeling unwell and will be unable to come to work today. I wanted to inform you as soon as possible so that appropriate arrangements can be made to cover my responsibilities during my absence.
I am experiencing flu-like symptoms, including a high fever and severe body ache. My doctor, Dr. Emily Johnson, has advised me to take a rest and avoid coming into the office to prevent spreading any potential infection to my colleagues.
I understand the inconvenience caused by my absence, and I will make every effort to ensure that my work doesn’t pile up while I am away. If there are urgent matters that require my attention, please don’t hesitate to reach me via phone or email.
I will be actively checking my emails periodically throughout the day to stay updated on any important developments. However, for all non-urgent matters, I kindly request some time to recover and will respond as soon as I am able to.
I have also informed my colleague, Jane Smith, about my sick leave, and she has kindly offered to assist with any pressing tasks or inquiries during my absence. I am confident in her ability to handle my responsibilities efficiently and effectively.
Please let me know if there is any further documentation required or if there are any additional steps I need to take in relation to this sick leave. I will be happy to provide any necessary details to facilitate a smooth transition during my absence.
Thank you for your understanding and support. I will keep you updated about my progress and availability for work. I hope to be feeling better soon and return to the office in good health.
Best regards,
[Your Name]
Sick Day Email Template
Subject: Sick Leave Notification
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you that I am feeling unwell and will not be able to come to work today. I apologize for the short notice.
Yesterday, I returned from work with a high fever and a heavy head. In order to ensure the safety of my colleagues, I visited the ER last night and was diagnosed with an infectious illness. The doctor advised me to take at least two days off from work to prevent the spread of the infection.
During my leave, I will be working from home to ensure that my tasks are managed effectively. I will be available via email and phone to continue communication with clients and ensure a smooth workflow. Please rest assured that I am committed to fulfilling my responsibilities and minimizing any impact on the team.
To support my leave request, I have attached a doctor’s note for your reference. I kindly request that you forward this email to the HR department to formalize my sick leave. Based on my records, I still have six sick leaves available for the remainder of the year, so I believe this absence will not pose an issue.
Thank you for your understanding and consideration. If you have any further questions or require additional information, please let me know. I appreciate your support.
Sincerely,
[Your Name]
[Your Job Title]
Employee ID: [Employee ID Number]
Phone: [Phone Number]
Attachment: [Doctor’s Note Filename]
How to Write a Sick Day Email?
Writing a sick day email is important to inform your supervisor or manager about your inability to come to work due to illness. Here are 8 steps to follow when writing a sick day email:
1. Choose a clear and concise subject line
Start your email with a subject line that clearly indicates it is regarding sick leave. For example, “Sick Leave Request” or “Sick Leave Notification”.
2. Greet your supervisor or manager
Begin your email by addressing your supervisor or manager by name. Use a professional and respectful tone.
3. State your reason for the absence
Clearly explain that you are feeling unwell and will be unable to come to work. Briefly mention any specific symptoms you are experiencing, if necessary.
4. Indicate any medical advice or recommendations
If you have consulted a doctor, mention their name and any advice or recommendations they have provided. This helps to validate your need for sick leave and shows that you are taking appropriate measures for your health and the well-being of your colleagues.
5. Express your willingness to manage your workload
Assure your supervisor or manager that you will make every effort to ensure that your work doesn’t pile up during your absence. If there are urgent matters that require your attention, mention that you can be reached via phone or email.
6. Offer assistance from a colleague, if applicable
If you have a trusted colleague who can help with your tasks during your absence, mention their name and their willingness to assist. This shows your commitment to ensuring a smooth workflow in your absence.
7. Ask for any necessary documentation or steps
Check if there is any further documentation required, such as a doctor’s note, and inquire about any additional steps you need to take in relation to your sick leave.
8. Express gratitude and sign-off
Thank your supervisor or manager for their understanding and support. Sign off the email with a professional closing, including your name and contact information.
Remember to follow your company’s sick leave policy and any specific guidelines they may have for notifying your absence.
Note: The provided email templates in the previous response can serve as a helpful reference when drafting your sick day email.
Final Thought
Crafting a well-written sick day email requires thoughtfulness and professionalism. Our comprehensive guide, complete with examples and templates, will help you communicate your absence due to illness effectively. Remember to be clear, concise, and considerate when notifying your employer and colleagues. Take care of yourself and follow your company’s policies regarding sick leave. Your health and well-being should always be a top priority.