Dealing with a medical problem is already challenging, and having to resign from your job due to it can add to the stress.
Writing a resignation email can be a daunting task, but it’s essential to communicate your situation clearly and professionally. In this article, we will guide you through the steps of drafting a resignation email due to a medical problem.
We have also included a sample resignation email to help you understand the tone and structure you should follow. Keep in mind that this is just a sample, and you should personalize it according to your specific circumstances.
Let’s get started with crafting your resignation email with grace and professionalism.
Sample Resignation Email Due to Medical Problem
Senior Software Engineer
123 Main Street
New York, NY 12345
November 17, 2023
Human Resources Manager
123 Main Street
New York, NY 12345
Dear Ms. Doe:
Subject: Resignation Due to Medical Problems
I hope this email finds you well. I am writing to inform you about my unfortunately unavoidable decision to resign from my position as Senior Software Engineer on 2 weeks’ notice, effective December 2, 2023. Over the past few months, I have been facing severe health challenges that have progressively impacted my ability to perform at my best.
After careful consideration and consultation with my healthcare providers, it has become evident that I need to prioritize my health and well-being. The prolonged nature of my medical condition and the required treatment plan demand my full attention and dedication, rendering it impossible for me to continue fulfilling my professional duties effectively.
I am genuinely grateful for the opportunities and experiences I have had during my time at ABC Corporation. The support and understanding I have received from both the management and my colleagues have been invaluable. I will forever cherish the memories I have made and the relationships I have built along the way.
To ensure a smooth transition of my responsibilities, I am more than willing to assist in any way possible during this interim period. Please let me know how I can be of assistance in transitioning my tasks and training a replacement, should that be necessary.
I understand that my resignation might cause some disruption within the team, and for that, I sincerely apologize. However, I strongly believe that this decision is in the best interest of both my health and the company.
I would appreciate it if you could arrange a meeting to discuss the logistical and administrative details related to my departure. I want to make sure that everything is handled appropriately and all loose ends are tied up before my departure.
Once again, I express my gratitude for your understanding and support during this challenging time. I am confident that with your leadership, the team will continue to thrive and excel.
Thank you for your attention and for considering my resignation due to my medical condition. I am confident that I am making the right choice for my well-being. I believe our paths may cross again in the future.
Senior Software Engineer
How to Write Resignation Email Due to Medical Problem?
When writing a resignation email due to a medical problem, it’s important to communicate your situation clearly and professionally. Here are the steps to follow:
Address the recipient:
Begin by addressing the recipient of the email. Use a formal salutation such as “Dear [Manager’s Name]” or “Dear [Human Resources Manager]”.
Include a clear and concise subject line that states the purpose of your email. For example, “Resignation Due to Medical Problems” or “Notice of Resignation – Medical Reasons”.
Start with a personalized greeting:
Start the email with a polite and personalized greeting. This could be as simple as “I hope this email finds you well.”
State your decision:
Clearly state your decision to resign from your position. Mention the specific date from which your resignation will be effective, providing two weeks’ notice if possible. For example, “I am writing to inform you about my unfortunately unavoidable decision to resign from my position as [Your Position] on 2 weeks’ notice, effective [Resignation Date]”.
Explain the medical reasons:
Briefly explain the medical reasons that are necessitating your resignation. Be honest and transparent, but remember to maintain a professional tone. You can mention how your health challenges have impacted your ability to perform at your best.
Express gratitude for the opportunities and experiences you have had during your time with the company. Show appreciation for the support and understanding you have received from both the management and your colleagues. Highlight the positive aspects of your tenure and the relationships you have built.
Offer assistance in the transition:
Offer your assistance in ensuring a smooth transition of your responsibilities. State that you are willing to assist in any way possible during the interim period and mention your availability for training a replacement if necessary.
Apologize for any disruption:
Acknowledge that your resignation might cause some disruption within the team and apologize sincerely. Reiterate that you truly believe this decision is in the best interest of both your health and the company.
Request a meeting:
Request a meeting to discuss the logistical and administrative details related to your departure. This will help ensure that everything is handled appropriately and all loose ends are tied up before your departure.
Express final gratitude and confidence:
Express gratitude once again for the understanding and support during this challenging time. Convey your confidence in the leadership and the success of the team moving forward. Thank the recipient for considering your resignation due to your medical condition.
End the email with a polite and professional sign-off. Use phrases like “Kind regards,” or “Sincerely,” followed by your name, position, contact information, and any other relevant details.
Remember to personalize the email according to your specific circumstances and maintain a professional, respectful tone throughout the message.