Records Officer Resume Sample

Updated on: January 26, 2023

Andrew Rogers
32 Dahlgren Avenue 
Portsmouth, VA 23225 
(000) 999-9999
androg @ email . com


• Highly organized and reliable individual who has proven his worth in the development and implementation of complex records management systems.
• Proficient in storing, arranging, and classifying records to ensure minimum retrieval time.
• Effectively able to facilitate the implementation of filing systems and ensure that they meet the administrative, legal, and financial requirements of the company.
• Able to devise and implement retention and disposal schedules in conformance with the company’s records management system procedures.
• Demonstrated expertise in setting up, maintaining, and documenting records management systems to ensure efficiency.
• Adept at resolving problems with information management by effectively using dedicated software and other management resources.


Records Officer 
AA Global Services, Portsmouth, VA
11/2016 – Present
• Determine the company’s records management needs by analyzing information needs.
• Take audits of information created and stored within various systems in the company.
• Establish the duration for which records need to be kept in accordance with legislative requirements.
• Store, arrange, index, and classify records according to specified filing procedures.
• Facilitate the development and implementation of filing systems by providing proactive feedback.
• Oversee the management of both electronic and paper-based records.
• Identify the most appropriate records management resources and implement a classification system.
• Ensure that no redundancy is evident when checking records and make sure that any identified ones are handled immediately.
• Maintain information on records and respond to requests for data retrieval from inside sources.
Key Accomplishments
• Implemented a digital records management system in a record time of 12 weeks.
• Introduced a records auditing system which reduced records redundancy by 72%.
• Trained 5 groups of new records officers in handling records management tasks by implementing standard file conventions.
• Assured compliance with all 52 in-house filing standards within the set deadline of 3 months.

Records Assistant
ABC Company, Portsmouth, VA
1/2010 – 11/2016
• Handled paper and electronic filing duties by following set company procedures.
• Assisted in cataloging information according to filing rules such as alphabetical, numerical, and alpha-numerical.
• Received and processed incoming and outgoing mail and ensured that the former is accurately distributed.
• Conducted auditing activities on filing systems to ensure that any discrepancies are handled immediately.
• Provided office operational support such as copying, scanning, and printing documents.

High School Diploma
ABC High School, Portsmouth, VA 

• Records System Evaluation
• Compliance Assurance • Schedules Management
• Records Inventory • Periodic Reviews
• Organizational Security • Indexing
• File Classification • Digital Filing Systems
• Archiving • Records Auditing
• Information Retrieval