Medical Records Clerk Position Overview
Medical records clerks are important employees of hospitals and clinics. It is because of them that patients’ records are properly maintained and retrieved for informational purposes.
They create new medical records by gathering appropriate information and ensuring that all records systems are in check. Additionally, they interact with doctors’ offices to ensure that all information is accurate and make sure that this information is properly and confidentially secured.
In some areas, medical records clerks are also called health records clerks but they perform the same function.
Creating new records, updating existing ones, filing records, storing test results and scheduling appointments is all in a day’s work for them.
Some medical records clerks are also responsible for dealing with inquiries from doctors and greeting patients and providing them with hospital information.
Medical Records Clerk Position Requirements
To be eligible for a medical records clerk position, one has to be detail-oriented and extremely organized.
Since the organization of data is what medical records management is all about, it is important for medical records clerks to be systematic in their heads.
You may only need a high school diploma to work at this position but if you have had some experience in a similar environment, you may be given priority over other candidates who don’t.
Job Description for Medical Records Clerk Resume
• Gather and analyze patients’ demographic information through various sources and ensure its integrity
• Maintain master patient index and initiate medical records by processing patient care record folders
• Maintain availability of records by processing charts and ensuring that chart location services are facilitated
• Respond to requests for patient data retrieval by verifying the source of the request
• Retrieve medical histories for request makers and ensure that it is confidentially utilized
• Answer telephone calls and provide information on medical services and admission procedures
• Schedule appointments by coordinating them with physicians’ schedules
• Deliver charts to assigned areas of the hospital by following set routing procedures
• Handle auditing and thinning activities for all medical charts
• Close and file discharged resident medical charts and ensure compliance for correction deficient documentation
• Ensured that all patients are seen properly by their designated physicians on the time allotted to them
• Compile, verify and file medical records and review them for completeness at each stage
• Assemble records into standard order and file them designated areas according to alphabetical or numeric filing systems
• Combine duplicate patient records and ensure any redundancies are taken care of