Donation Request Letter for Hospital

Updated on: August 15, 2021

Depending on what your reasons for wanting money to be donated are, you may come across many hurdles – or none at all.

If your cause is related to the construction of a hospital wing or initiating a medical service, you will be in luck.

Asking for a donation for such a cause may not be subjected to scorn from donors which will work well for your case!

But you cannot just walk up to a donor and ask for a donation – you need to do it correctly. The best way to do this is to send a request letter.

A letter will put an official “stamp” on your request as you will, of course, be writing on the hospital letterhead. Letters are concrete forms of communication so writing one is the best way of reaching out to a possible donor.

There are many ways in which you can reach out to a donor – if you are approaching a donor with whom you have had dealings earlier, it will be easy to connect. If it is a new donor, you may need to work on how you word your letter.

Either way, your donation letter should provide details of why you are writing to a donor and what you intend to do with the money (that will help the hospital in question) you are asking for. Here is a sample donation request letter for your reference:

See also: Hospital Donation Thank You Letter

Sample Donation Request Letter for Hospital

Mason Perry
Hospital Administrator
Cooper Children’s Hospital
(000) 444-8475

August 15, 2021

Mr. Elijah Wood
Funds Coordinator
Donor Works
8273 Robinson Thomas Road
Meridian, MS 72635

Dear Mr. Wood:

As you are aware, Cooper Children’s Hospital is dedicated to the health and well-being of a large population of children in Meridian. We have recently added a new department to cater to children with learning disabilities, and we have been quite successful in integrating them into society to help them lead healthy lives.

Since the demand for our services is growing, we are now finding it necessary to add a new department for the children who have a long stay at Cooper Children’s Hospital. We have recently assessed our situation and have realized that we are not very well-equipped to handle more than 200 patients at a time – 200 being the number of individual rooms we have. The new wing will resolve this issue.

We are confident that the new building will be constructed within six months. However, we do not have sufficient funds to furnish the rooms in the new division and would like you to help us here. The new wing will host 100 patient rooms for which we will need 100 sets of all hospital room amenities, the cost of which stands at $60,000.

You have been a regular donor to our hospital, and we trust that we will not be disappointed at this time either. I can be contacted at (000) 444-8475 if you need further details about the new wing and the list of things that we need to purchase once the donor payment has been made.

Thank you,


Mason Perry
Hospital Administrator
Cooper Children’s Hospital

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