Executive assistants provide high-end support to business executives and are considered to be an essential part of an organization. They prepare reports, perform research activities and manage travel details so that managers and executives can concentrate on their work. Some part of an executive assistant’s job may be secretarial in nature but generally, they provide higher level support than secretaries do.

Basic educational requirements to work as an executive assistant are a post graduate degree preferably in business education as they are expected to understand the demands of the job effectively. Essentially, executive assistants organize and arrange meetings, handle information requests, prepare correspondence and liaison with internal and external agencies to create and maintain meaningful relationships. They also manage schedules and appointments for executives and ensure that they are prepared for meetings and seminars. Another job duty of an executive assistant is to brief executives on their daily schedules so they are aware of arriving on time at the required place.

An executive assistant’s job encompasses many duties that he or she needs to perform in a day. Following is a list of job duties that are part of an executive assistant’s job. These statements are perfect for executive assistants working in USA, Canada, Australia, UK and NZ.


Sample Job Description for Executive Assistant

• Manage schedules for executives, directors and CEOs
• Ensure that all travel details and logistics are managed properly
• Liaise with board members to schedule meetings and preparing materials
• Perform clerical tasks such as answering telephone calls and filing records
• Research information and draft letters and documents
• Greet guests and visitors and provide preliminary information
• Collect and analyze data to create meaningful reports
• Assist executives in preparing and delivering presentations
• Take staff meetings on behalf of the executive
• Manage staff and volunteers
• Provide personal assistant services to executives
• Manage photocopying and faxing activities
• Prepare meeting and seminar agendas
• Follow up on contacts and new business ideas
• Provide regular updates on market trends and government policies
• Assist in developing and maintaining structures for corporate communication
• Monitor tasks delegated by executives and ensure that all projects come to fruition
• Ensure that inventory of office supplies is maintained efficiently
• Anticipate needed supplies and evaluate newly purchased office equipment
• Verify receipts of supplies and ensure that all payments are made in a timely manner
• Undertake supervision and appraisal activities
• Filter incoming mail
• Perform backup activities to secure information
• Record minutes of the meeting