Meeting Coordinator Resume Sample

Updated on: July 14, 2016

Meeting Coordinator Resume writing is an effort like no other – the amount of energy and thought that you need to put into writing a resume is colossal. There are more than 5 different sections that need your undivided attention and mistakes are not forgiven. Yes, the process can make the best of us jittery and unsure.

The good news is that you do not need to fret too much. All you need is a sample of a resume that you can follow and all your resume writing woes will be over. And here is one for you!


Meeting Coordinator Resume Sample


Derick Odato

68 1st Street ● Birch Run, MI 48452 ● (000) 854-1021 ● derickodato @email .com


Performance Summary: Diligent, methodical and resourceful Meeting Coordinator with 14+ years’ extensive experience in providing administrative support and oversight to various corporate conferences and meeting. Proficient in researching markets, producing detailed proposals, managing speaker profiles and managing vendors for all aspects such as catering and audio-visual support. A helpful and attentive individual who is recognized for working collaboratively with coworkers and superiors.


• Logistical Support • Meeting Scheduling • Expenses Tracking
• Transportation • Venue Selection • Media Management
• Operational Planning • Strategic Development • Technological Support
• Calendar Management • Licensure Obtainment • Vendor Negotiation

• Simultaneously handled the details of 2 corporate meetings with 100 members in each, without a single untoward incident
• Reduced catering costs for meetings by 58% by enlisting the services of a new caterer providing the same quality
• Decreased venue booking cost by 90% by suggesting leasing a marquee for meeting and conference purposes
• Introduced video and audio conferencing equipment, resulting in easy participation of members residing overseas


Meeting Coordinator
Inventive Communications, Birch Run, MI | 8/2012 – Present

• Determine departmental conferencing and meeting needs and provide suggestions for handling them
• Perform research work to identify appropriate venues for corporate meetings and dinners
• Create detailed proposals for business meetings including staffing, budgets and suppliers
• Work with food service vendors to plan special menus, linen and china
• Schedule meetings on assigned dates and at assigned times and ensure that all members are notified

Meeting Coordinator
GHH Traders, Birch Run, MI | 11/2005 – 8/2012

• Created and maintained contact with vendors and suppliers to ensure timely provision of supplies
• Monitored communication lines during meetings to make sure that techs are aware of changes or problems
• Collected data at the end of each meeting and close out meeting forms before punching information into the database
• Organized meeting rooms, prepared meeting agendas and tracked attendance

Event Coordination Aide
York Telecom, Birch Run, MI | 2/2002 – 11/2005

• Assisted meeting coordinators by providing them with logistical support through researching for venues
• Ascertained that catering services for all meetings and conferences are properly coordinated
• Oversaw the setup and breakdown of corporate events such as meetings, seminars, conferences and trainings
• Entered all meeting data such as logistics and outcomes into the company database

Bachelor’s Degree in Business Administration – 2005
Birch Run Business School, Birch Run, MI