School Office Assistant Job Description, Duties, and Responsibilities

Updated on: February 10, 2022

A school office assistant is considered an essential part of the operating system of an educational environment.

He or she is responsible for the operational and administrative smoothness of the school office and is required to make sure that issues and problems do not hamper office work.

You need to be well-organized and structured if this is the work that you want to do.

Also, it is imperative for school office assistants to be great at communicating with people from different walks of life as they are usually the first point of contact for new students, parents, and visitors.

In addition to this, school office assistants need to possess exceptional writing skills as they often have to handle correspondence such as memos, notices, and letters.

Furthermore, it is important for school office assistants to be hands-on in creating and maintaining filing and record systems, and ensure the confidentiality and integrity of both.

So if you are an exceptionally organized person, like meeting and conversing with new people, and can multitask well, the following job description for a school office assistant may be of interest to you:

School Office Assistant Duties and Responsibilities

• Greet new students and parents and provide them with information that they require regarding the school facilities and offered courses.
• Assist new students in filling out registration and admission forms and provide them with information on the required admission documents.
• Provide students and parents with information on fee structures for different courses offered by the school.
• Create and maintain filing and record systems by ensuring that all information is correct and accurate.
• Ensure the confidentiality and integrity of saved information by ensuring that it is stored in a safe place and regularly updated.
• Oversee school office supplies and equipment inventory and create and maintain effective liaison with vendors and suppliers.
• Operate the PABX system, take and forward telephone calls, and relay messages to intended recipients.
• Create student folders and ensure that all information in them is in sync with their records.
• Handle school correspondence such as memos, letters, and notices and ensure that they are handed over to the right recipients.
• Issue lunch coupons to students/parents and provide them with information on how to redeem them at the cafeteria.
• Coordinate office premises/building repairs and communicate any maintenance issues to the management in a time-efficient manner.