Senior Payroll Administrator Job Description, Duties and Responsibilities

Updated on: August 19, 2022
Position Overview

A senior payroll administrator is hired to work alongside a payroll and systems manager to ensure that weekly and monthly payrolls are completed to generally accepted accounting standards.

These people make sure that a high level of accuracy is maintained, and that agreed timescales are adhered to.

Working in this role means that you will be processing and administering employee benefits invoices, which may include audits and accounts payable payment processing as well.

Position Requirements

Eligibility criteria to work as a senior payroll administrator includes a bachelor’s degree in human resources or accounting, ability to understand and work with standard payroll systems, and knowledge of both HR and accounting policies and practices.

In addition to this, it is important for people working in senior payroll administrator positions to be quality focused, possess the ability to work quickly and accurately, and have an affinity for numbers and details.

Strong communication and interpersonal skills are also required to be successful in this position.

Since a senior payroll administrator is at a level where he or she has to perform a lot of supervising duties, it is important for them to have a positive attitude, and a will to work well with people from different backgrounds.

A list of duties particular to this position is provided below for your reference:

Job Duties and Responsibilities for Senior Payroll Administrator Resume

• Manage and process periodic (weekly, bimonthly, or monthly) payrolls, including management reporting and statuary filings.

• Create and maintain month-end payroll journals for posting in general ledgers.

• Ensure that the operational aspects of payroll processing and associated activities such as salaries and leave management are accurately handled.

• Coach, mentor, and train staff members to ensure that they perform work duties in accordance with standards and protocols.

• Prepare complex payroll and human resource information for data input purposes, and assist in checking that quality control measures are undertaken properly.

• Assist the company in meeting its taxation and superannuation obligations, along with ensuring that appropriate returns and processed and prepared on time.

• Process manual timecards and worksheets to ensure the accurate running of payroll processes.

• Initialize journal entries and handle balancing out account activities with precision and accuracy.

• Provide assistance in auditing and administering terminated employees’ files and records.

• Keep abreast of current payroll tax requirements and advise management on pay practices, along with fringe benefit reporting processes.

• Prepare, administer and maintain fiscal year-end reports and ensure that they are properly and accurately reconciled for accuracy and completeness of the information.

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