Every office needs competent staff to manage day-to-day work that will keep it running smoothly. There are many people who make a business successful – from the lowest on the hierarchy to the highest! Every staff member has his own role to play and every role is as important as the next. People who are part of an administrative department are the key players in helping a business run in an efficient manner.
The work of office coordinators is instrumental in the smooth running of an office. Also known as secretaries, office assistants and even administrative assistants, office coordinators perform a variety of administrative tasks such as managing information between departments, acting as a point of contact for visitors and provide organizational support in general. There are a number of tasks that an office coordinator needs to do in a day so that an office runs smoothly. Office coordinators are also responsible for providing high level support to executives by managing their schedules, appointments and correspondence.
An office coordinator should be a jack-of-all-trades. There are many aspects of an office that an office coordinator is expected to manage including sales, operations, administration and even human resources to a certain extent. Office coordinators are also expected to manage company meetings and events as and when the need arises.
To be able to build an effective resume for an office coordinator, you need to write influential statements of your past experiences. See the job description statements below in order to get a better idea.
• Provide front desk support to guests and clients
• Greet visitors and provide information as asked
• Answer telephone and handle flow of visitors
• Type and distribute letters and correspondence
• Manage files, record systems, office supplies and inventory
• Organize staff meetings and executive calendars
• Provide personal and professional support to directors
• Assist in interviewing and hiring personnel
• Train new hires with preliminary work information
• Coordinate and plan meetings and corporate events
• Create and maintain liaison with external agencies and suppliers/vendors
• Make sure that customer complaints are catered to appropriately
• Assist the HR departments in payroll services by providing attendance information
• Create periodic reports for the managers
• Assist seniors in accounting procedures
• Manage petty cash of office
• Process paperwork for employees or customers
• Keep office area clean and organized
• Distribute mail and faxes to appropriate recipients
• Oversee custodial staff in order to ensure proper cleanliness and sanitization of the premises