Working as an administrative supervisor is one job where there is a lot of responsibility on your shoulders. This position requires much in terms of leadership skills and oversight abilities.
While working in this position, you will be required to handle a lot of duties including staff oversight, and supplies inventory management.
A degree in a business discipline is usually required to work as an administrative supervisor. Some companies might hire you if you have a high school diploma as well, but you will need some experience to boast if you want to qualify for this position. To work as an administrative supervisor, you have to be on your toes all the time, both figuratively and literally.
Doing the rounds in different departments is all in a day’s work for someone working at this position. Moreover, you have to make sure that you can get along with people from different backgrounds. Exceptional communication skills and an inherent ability to handle crises situations is also required in this role.
Also, you will be expected to oversee inventory management duties which means that your knowledge of obtaining supplies and equipment, and the ability to create and maintain productive relationships with vendors and suppliers have to be exceptional.
Some duties that you will be performing in the role of an administrative supervisor include:
Administrative Supervisor Duties & Responsibilities
• Check administrative procedures being followed by all departments to ensure that established protocols and procedures are being made a priority.
• Oversee day to day operations of the company, and provide assistance where required.
• Create schedules for all administrative staff members, and delegate duties according to their specific strengths.
• Oversee the work of administrative staff members to ensure that all procedures are being followed.
• Check to see if all records are properly kept, and stored safely and confidentially.
• Develop and implement filing systems to ensure that documents are properly managed.
• Evaluate the performance of administrative staff members, and ensure that they are provided with constant constructive feedback.
• Manage appointment calendars, and provide timely reminders to management units.
• Coordinate meetings and conferences, ensuring that all details are properly managed.
• Oversee the inventory system to ensure that supplies and equipment are constantly available.
• Create and maintain productive relationships with vendors and suppliers to ensure timely delivery of office supplies.
• Oversee the safety and security of the office, by ensuring that all alarm systems are in good working order.