Motivation Letter to Retain an Employee | Sample

Updated on: June 30, 2023

Good employees are hard to find. And they are even harder to retain.

It is quite a difficult task for employers to retain the services of staff members, especially in this time of great competition.

But it is best if employers ensure that the employees that are already hired and trained are retained.

But how?

There are several ways of doing this, one of which is through a motivation letter.

Believe it or not, motivational letters are a great way of reaching out to an employee, and telling him or her how great they are for the company, and how proud you are of them.

The fact that you want to retain an employee is not lost on him or her when you write a motivation letter, and that is how it is supposed to be.

So, what goes into a motivation letter?

A motivation letter needs to be upbeat, and positive, so that the reader is motivated, and doesn’t feel confused about why the letter is being written.

The following sample will help you write one to retain an employee whom you want to work for you for longer:

Sample Motivation Letter to Retain an Employee

Nate Devin
Marketing Head
The Big Company
(000) 524-8785

June 30, 2023

Ms. Alison Stevens
Marketing Manager
The Big Company
137 Hilly Puff Road
Warner Robins, GA 17383

Dear Ms. Stevens:

I would like to take this opportunity to thank you for the impeccable work that you have done for The Big Company, over the course of the last 6 years. The company will forever be indebted to you for the wonderful way in which you led it to the top and kept it there for this long.

Especially impressed with the way in which you have achieved much in the last few years, the management of The Big Company would like to offer you a bonus, in addition to the yearly bonus that you are entitled to. In addition to this, we have reduced your workweek to 4 days, as we are confident that you will perform highly, regardless of the days that you put in. Comprehending fully that your addition to our team is exceptionally contributory, we would like to offer you the “Employee of the Year” award, which will be presented to you at the annual employee dinner next Sunday.

Once again, we thank you for working so diligently, and proving that you are an integral part of the organization. I appreciate your passion and efforts.

Sincere regards,

Nate Devin
Marketing Head
The Big Company