One makes a lot of effort when applying for a job – from the time you write the resume and cover letter to when you appear for an interview, everything is confusion and stress. However, all this is done so that you know it in your heart that you tried your best even if you do not get the job. If you do get the job, well, hurray!
However, there are circumstances that may make it difficult for you to accept a job offer, even though you have worked so hard to get it. In such a situation, it makes sense to write a job offer rejection letter to the human resource manager who has sent you the job offer letter. Outline why you cannot take up the offer – make sure that you write your letter in a way that if a further opportunity does arise (one that is more conducive to your requirements), the hiring manager thinks of you.
Rejecting a job offer is never easy. But if you have to do it, well, you have to do it! The important thing is to make sure that you do it gracefully, without leaving a bad taste in the hiring manager’s mouth. Here is a sample to help you:
986 Pine Street
Mequon, WI 28664
s.irvin @ email . com
November 29, 2016
Mr. Harold Granger
5001 Hilltop Road
Mequon, WI 28664
Dear Mr. Granger:
Thank you so much for offering me the position of Office Secretary at NPL Construction. Meeting with you at both interviews was extremely insightful, and I appreciate your farsightedness in business and your managerial prowess.
It is with great regret that I have to reject this job offer. As I mentioned during the second interview that I would like to be placed within the Mequon office, since my family is settled here and I need to take care of my elderly mom. Your job offer letter states that the position will be in Janesville, which is much further away than I expected. There is no way that I can travel this long a distance, twice every day. After much discussion with my family, I have decided that it is in the best interest of your company and mine that I give up this offer to someone who is more comfortable, or is a local in Janesville.
I understand that my decision of not joining NPL Construction after all the interview and selection formalities have been completed, may put you in a quandary – I will do my best to refer another person who can take up this position and perform the duties associated with it with great fervor and honesty. I would like to thank you for all the time that you spent in interviewing me, and for your kindness in selecting me for the position.