Appreciation Letter to a Team Member | Sample

Updated: December 26, 2022

People work hard to achieve goals and please their managers. And if a worker does something outstanding, it is always a good idea to send an appreciation mail to him or her.

When you do this, you are automatically encouraging and motivating the individual to do more next time around.

Writing an appreciation mail is not a big thing. But it can bring about big results. And it is not too difficult to write one either.

All that an appreciation email includes is why a manager or supervisor is proud of the staff member. Yes, that is all that you have to write.

Of course, you cannot just say I am proud of you and be done with it! A little detail about what exactly it is that you are proud of needs to be highlighted.

If there is a certain incident, refer to it. If it is overall appreciation, talk about specifics.

Here is a sample appreciation email written to a team member:

Sample Appreciation Letter to Team Member

Subject: Appreciation

Dear Ms. Albert:

It gives me great pleasure to write this email to you. As you are aware, customer service is quite important to me and our company. You have done a wonderful job to provide exceptional customer service, and I highly appreciate your efforts.

I believe that due to your professionalism, our customer base is increased significantly in the last 6 months. During the time that all of us were diligently working towards getting things done, I saw a passion in your work that I haven’t seen elsewhere. You were focused much more than anyone else, and you knew exactly which area to prioritize. Actually, I found great enthusiasm and a positive outlook in your work, as many other team members followed your lead.

The fact that you managed customer service in a professional manner gives me great hope that other team members will perform with as much enthusiasm and hard work. 

Thank you for putting in a such great effort, and so much time. I truly appreciate your hard work and diligence.


Mike Preston
World Protection Services

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