All the hard work and effort that you put into writing an administrative officer resume and cover letter were a means to an end – the interview stage.
And if your efforts have led you this far, it is time to put in even more effort to make sure that you pass this stage as well. Interviews are designed to confuse candidates.
By doing so, interviewers hope to determine how well the candidate fares in stressful situations.
Appearing at an interview is an entire production. You have to be good at everything, and this means that you need to keep a lookout for what you wear and how you conduct yourself before, during and after the interview. Job knowledge is, of course, essential too, so it is up to you to make sure that you know your work entirely.
A little research won’t hurt you. Go through company websites, ask for information from friends working at the company or visit the company’s Facebook page. Everything will help you.
See also: Administrative Officer Resume
So now that you know the position that you are applying for, what the company is all about, and also understand what is appropriate to wear at the interview, you can look through some questions that you will be asked for an administrative officer position:
7 Common Administrative Officer Interview Questions and Answers
1. What are the primary duties of an administrative officer?
What is the basic function of an individual working in this role?
Supervising and coordinating activities of the staff, assisting in interviewing applicants, conducting orientation programs, and maintaining information systems are the critical duties of an administrative officer.
Besides, this individual is also responsible for providing assistance and support in project planning and execution of stated goals and objectives. Overseeing the overall day-to-day activities of the office to ensure efficient office operations is another task relevant to this position.
2. Some companies believe that they can do without the services of an administrative officer. What do you think?
Administrative officers are essential individuals in a company. Since they administer and monitor financial systems, prepare and reconcile general bank statements, act as a liaison between departments and establish and maintain vendor accounts, they are deemed as important members of an organization.
3. What is the role of an administrative officer as far as organizational policies and procedures are concerned?
It is the job of an administrative officer to review, analyze and recommend organizational policies and procedures for each department’s operations. They participate in the development of both new and revised programs, systems and methods of operations.
4. What skills are necessary to work as an administrative officer according to you?
It is important to be well-organized, both physically and in the head. Fiscal management and budget preparation skills are also crucial in this role, as is the ability to recognize, analyze and resolve complex problems, which may result in warping office operations.
5. As an administrative officer, what do you think you will be expected to do of financial duties?
Assisting with the preparation of budgets and implementing financial policies and procedures are the primary financial duties of an administrative officer. Reconciling the general ledger and preparing and reconciling bank statements are others.
6. How do you manage an office to ensure operational smoothness?
Always making sure that all office procedures such as inventory, stock management, vendor relations, and department liaison are the key to ensuring operational smoothness. If all these are properly coordinated, office operations are in check.
7. If you ever found yourself in a situation where the company suffered because of a mistake that you made, how would you react?
In a situation such as this, it is essential to take responsibility for your actions. If I ever found myself in such a case, I would own up and try to make amends for my mistake by putting in extra effort to undo it.