Today’s job market is highly competitive. A strong recommendation letter can set candidates apart. This is especially true for those vying for an Executive Assistant position.
A well-crafted letter highlights the candidate’s skills and experiences. It also provides potential employers with insights into their work ethic and interpersonal abilities.
This guide offers five distinct samples to help you understand how to convey a candidate’s qualifications effectively.
Sample 1: General Recommendation Letter
John Smith
Director of Operations
ABC Corporation
123 Main Street
Los Angeles, CA 90012
May 28, 2025
Jane Doe
Hiring Manager
XYZ Inc.
456 Elm Street
Chicago, IL 60602
Dear Jane Doe,
I am writing to recommend Emily Johnson for the position of Executive Assistant. During her time at ABC Corporation, she consistently demonstrated exceptional organizational skills and a proactive approach to tasks.
Emily’s ability to manage multiple calendars and prioritize conflicting schedules was invaluable. She also possesses excellent communication skills, which helped facilitate smooth interactions between teams and clients. I am confident that her dedication and professionalism would greatly benefit your organization.
Sincerely,
John Smith
Director of Operations
Sample 2: Recommendation Focused on Skills
Sarah Connor
Office Manager
Tech Solutions Inc.
789 Oak Avenue
Austin, TX 73301
May 28, 2025
To Whom It May Concern:
I am delighted to recommend David Brown for the Executive Assistant position. I had the pleasure of working with him for three years at Tech Solutions Inc., where he displayed remarkable skills in time management and project coordination.
David is not only efficient but also a quick learner, quickly adapting to new technologies and processes. He has exceptional problem-solving abilities, often anticipating the needs of the executives he supported, which allowed for more streamlined operations.
I wholeheartedly endorse his candidacy and am confident that he will excel in any organization.
Best regards,
Sarah Connor
Office Manager
Sample 3: Recommendation Highlighting Teamwork
Michael Davis
Executive Vice President
Dream Big Enterprises
456 Maple Lane
Boston, MA 02108
May 28, 2025
Laura White
Team Leader
Creative Solutions Co.
321 Birch Street
Miami, FL 33130
Dear Laura White,
I am pleased to recommend Jessica Taylor for the Executive Assistant role. She played an integral role in our team at Dream Big Enterprises and consistently demonstrated excellent collaborative skills.
Jessica has a unique ability to foster positive relationships within the office, which significantly enhanced team morale and communication. She not only supported the executives effectively but also contributed to various projects, showcasing her versatility and commitment.
I have no doubt that Jessica will be a valuable asset to your team.
Sincerely,
Michael Davis
Executive Vice President
Sample 4: Recommendation with Personal Touch
Angela Roberts
Chief Operations Officer
Smart Solutions Group
987 Cedar Boulevard
Denver, CO 80203
May 28, 2025
Robert Black
Owner
Visionary Designs LLC
654 Spruce Court
Portland, OR 97201
Dear Robert Black,
It is a pleasure for me to recommend Megan Wilson for the Executive Assistant position at Visionary Designs LLC. Having worked closely with her for five years at Smart Solutions Group, I have admired her dedication and commitment to excellence.
Megan is not only detail-oriented but also brings a warm, approachable demeanor that makes interacting with her a joy. She is a problem-solver at heart, providing innovative solutions under tight deadlines while maintaining a positive attitude.
I am confident that Megan will thrive and make significant contributions to your team.
Warm regards,
Angela Roberts
Chief Operations Officer
Sample 5: Recommendation Emphasizing Professionalism
Henry Adams
President
Global Ventures
1122 River Road
San Francisco, CA 94107
May 28, 2025
Nancy Stevens
Human Resources Manager
Dynamic Enterprises
1000 Horizon Drive
New York, NY 10001
Dear Nancy Stevens,
I am writing to express my strong recommendation for Chris Turner for the Executive Assistant position. He worked as my assistant at Global Ventures, where he demonstrated outstanding professionalism and discretion.
Chris is skilled at managing sensitive information with the utmost confidentiality and integrity. He possesses an impressive ability to prioritize tasks without compromising quality. This skill has allowed me to focus on strategic decisions, knowing that the administrative side is in excellent hands.
I am confident that Chris will exceed your expectations and contribute positively to your organization.
Sincere regards,
Henry Adams
President
How to Craft a Professional Recommendation Letter for Executive Assistant
- Understand the Purpose: Clearly define what the letter is for and who the audience is.
- Be Specific: Mention specific skills, experiences, and attributes that make the candidate an ideal fit.
- Keep It Professional: Use formal language and maintain a respectful tone throughout.
- Provide Context: Include details about your relationship with the candidate and the context in which you worked together.
- End Strongly: Close with a clear endorsement of the candidate’s abilities and potential.
Frequently Asked Questions
Q: How long should an executive assistant recommendation letter be?
A: Typically, a recommendation letter should be one page long, concise and focused.
Q: What should I include in a recommendation letter?
A: Highlight the candidate’s relevant skills, experiences, and specific examples of their contributions in the workplace.
Q: Can I use a template for a recommendation letter?
A: Yes, using a template can provide a good starting point. However, make sure to personalize it with specific details about the candidate.
Q: How do I start a recommendation letter?
A: Begin with a formal greeting and immediately state your intention to recommend the candidate for a specific position.
Q: Is it important to proofread the letter?
A: Absolutely! Grammar and spelling mistakes can undermine the professionalism of the letter.
Conclusion
Crafting a compelling recommendation letter is crucial in supporting a candidate’s pursuit of an Executive Assistant role. By following the outlined steps and utilizing the provided samples, you can write an impactful letter that reinforces the candidate’s strengths and suitability for the position.
Comments
Susan L.: This guide is incredibly helpful! It gave me the structure I needed.
Sam: Thank you, Susan! I’m glad you found it useful.
Mike R.: Do you have tips for writing a letter for someone I didn’t work with directly?
Sam: Great question, Mike! You can still highlight their strengths by mentioning their reputation or by discussing any interactions you’ve had with them.
Angela K.: The samples provided were spot-on! I used one for my colleague, and they got the job!
Sam: That’s fantastic news, Angela! Congratulations to your colleague!
James T.: I struggle with the closing paragraph. Any tips?
Sam: Definitely, James! A strong closing should reaffirm your recommendation and express confidence in the candidate—like a personal touch works wonders here.