Office secretaries are expected to be great administrators as they are responsible for the overall smooth operations of an office. They are expected to provide support to all departments within a company in terms of both administrative and clerical work.

There are many aspects to an office secretary’s job. S/he is usually expected to take telephone calls, manage correspondence, greet visitors, and perform light bookkeeping and many other such everyday tasks.

Office Secretaries are also expected to coordinate meetings, manage schedules and ensure that all supply stocks are in order. If you feel that you are an organized individual with a keen ability to perform all these tasks, the following resume sample is for your benefit.



Office Secretary Resume Example


Penelope Sheffield

33 Oxnard Drive, Downers Grove, IL 83737
(999) 989-9999, Email



• 11 years of dedicated work experience in performing clerical and front desk tasks
• Hands on experience in devising, implementing and maintaining core office systems
• Highly skilled in providing clerical and administrative support to all departments as per policies
• Talented in managing inventory and filing systems and maintaining liaisons with various internal and external agents

• Word  • Excel  • PowerPoint  • Database  • Filing  • Dictation  • Recordkeeping  • Typing: 40WPM

• Reorganized the inventory system completely within nine days engendering excellence in inventory management and lessening retrieval time
• Overhauled the filing system by introducing online file keeping methods thereby reducing paperwork


MRS – Downers Grove, IL | March 2011 – Present
Office Secretary

• Greet visitors and provide information requested
• Take telephone calls and make appointments
• Schedule visitors and clients as instructed
• Manage filing and inventory systems
• Proofread documents as requested
• Manage incoming and outgoing emails
• Perform light bookkeeping tasks
• Create and maintain spreadsheets and handbooks

ABC COMPANY – Downers Grove, IL  | April 2005 – March 2011
Office Assistant

• Took dictation and typed correspondence
• Sorted incoming mail and distributed as requested
• Took telephone calls and verified information
• Ordered supplies and keep track of supplies inventory
• Managed data entry and record keeping activities


CITY COLLEGE, Downers Grove, IL – 2004
Associate of Science in Management

• Exceptional ability to communicate effectively
• Excellent organization and multitasking skills
• Detail oriented with efficient time management skills
• Proven self-starter